Clinic Office Manager

About the Company

We are a fast-growing network of pediatric clinics, and we need a motivated person who can check the following boxes:

• They run a tight ship describes you to a T.
• They could do a reality TV show about your organization skills.

About the Role

The Office Manager is responsible for day-to-day operations of the clinic. Coordinates and supervises operation and duties of clinic staff.

Responsibilities

• Assure clinic is open and appropriately staffed during regularly scheduled hours and special events and that all facilities and equipment are available, operational, safe, and clean
• Assure employees conformity to the Company corporate values, policies and procedures
• Develop monthly staff schedule, review timecards, and provide input to payroll calculation
• Create reports in Excel to allow management to measure financial performance of rehab center
• Resolves and approves billing holds, financial refunds and accounting corrections
• Interact with customers, review customer feedback, and address customer service issues.

Requirements

• Undergraduate degree or equivalent and minimum of two years management experience, preferably in a pediatric outpatient physical rehabilitation setting
• Familiarity with medical billing systems, medical coding, and basic medical terminology
• Proficient with use of Electronic Medical Records/Patient Scheduling/Practice Management systems
• Experience in HIPAA, medical coding, blood borne pathogens, emergency procedures, and other clinical/administrative issues

Benefits

• Full benefits including 401k match

Physical Demands

Typical office stuff. Sitting. standing, walking. Using standard office equipment, looking at computer or mobile device screens. Nothing out of the ordinary.