Client Services Coordinator

About the role

The Client Services Coordinator will support the Real Estate practice group at Williams Parker, a prestigious law firm founded in 1925. Ideal candidates bring experience from luxury hospitality, private banking, high-end real estate, executive support, or similar fields.

Responsibilities

• Serve as a primary point of contact for clients and transaction participants, anticipating needs and delivering a polished, discreet, and highly attentive service experience
• Work closely with attorneys, clients, lenders, title companies, brokers, surveyors, and other stakeholders to manage logistics, deadlines, and closing deliverables
• Maintain matter records, facilitate conflict checks, open new matters, proofread correspondence and transaction materials, and coordinate signatures and notarizations
• Provide executive-level support to attorneys through calendar management, meeting coordination, correspondence, time entry, billing support, and related administrative activities
• Demonstrate professionalism, discretion, and sound judgment while handling confidential information, anticipating needs, and contributing to a collaborative, high-performing, and service-oriented team culture

Requirements

• Possess a bachelor's degree in business administration, hospitality management, communications, legal studies, or a related field
• Preferred professional certification, such as Certified Legal Assistant (CLA), Florida Registered Paralegal (FRP), or a similar credential
• Three or more years of success in law, professional services, real estate, financial services, hospitality, luxury sales, executive support, or another elevated service environment
• Exceptional communication, organization, and follow-through skills, with a refined professional presence and commitment to delivering an outstanding client experience
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and other business technology platforms; experience with Qualia or similar real estate closing software is a plus

Qualifications

• Full-time, hourly, non-exempt position requiring regular in-person attendance at the downtown Sarasota office, with occasional travel to the Waterside Lakewood Ranch office