Client Service Specialist

General Job Description

Major Duties and Responsibilities

• Assists management team with account-related service, new business matters, account set-up, and overall client service requests for MAI Wealth Management clients.
• Responsible for new business processing of client accounts, on-boarding responsibilities associated with new accounts, and ongoing maintenance of the accounts.
• Processes client requests for any money movement among client accounts.
• Prepares MAI annual retainer, initial financial plan fee agreements, Investment Advisory Agreements, Investment Policy Statements, Private Asset and Outside 401k documents.
• Processes the Wealth Managers’ requests to ensure proper billing specifications are set up for client accounts.
• Bundles and delivers portfolio tax information to clients and accountants.
• Maintains client accounts – including opening and closing client accounts, preparing transfer forms, address changes, maintenance of master account list.
• Affords assistance with preparing and processing client wire transfers.
• Generates client correspondence to assist with account set up, client needs or queries.
• Processes and submits quarterly and ad-hoc reporting to client via their preferred method (mail or email).
• Retains files and electronically tracks processes and documentation.
• Updates CRM lists for various mailings and contact pieces (MAInsights, other general alerts, etc.).
• Works with Operations to set up client accounts or make needed changes to keep accounts in good order.
• Participates in projects, as needed.

Experience/Credentials

• Bachelor’s degree and/or equivalent experience
• 2 - 5 years of client service experience in financial industry, such as brokerage and/or banking
• Solid working proficiency with Microsoft Office suite, including Excel, Outlook, Word (Mail Merge), Adobe, PowerPoint
• Financial analytical skills and knowledge of account structures and investments a plus
• CRM experience a plus

Competencies

• Thrives in a fast-paced and dynamic team-based environment
• Passionate about service for clients
• Maintains absolute confidentiality of all client information and safeguards client and company data; maintains high ethical standard in all practices
• Driven and resourceful to find answers to client account requests
• Ability to expedite and prioritize requests from clients and sales team for best execution
• Strong organizational skills: ability to analyze, interpret data/instructions, and knows to ask questions
• Organized, detail-oriented, and able to multitask and meet deadlines
• Possesses industry business acumen
• Strong verbal and written communication and interpersonal skills
• Tax, Banking, and Investment knowledge a plus
• Motivated to learn about all areas of the division and firm as part of a growing and fast paced team
• Experience working on interdepartmental teams
• Professional demeanor, superb work ethic, high level of personal ethics and integrity

Featured Benefits

• Discretionary Bonus
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Health Savings Account
• Paid Maternity Leave
• Paid Parental Leave
• Tuition Reimbursement