Client LiaisonNew New York, United States

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, collectible cars, and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender, providing capital solutions for collectors worldwide.

About the role

We are looking for a highly motivated, proactive, and productive Executive Assistant with impeccable organizational skills to provide mature, discrete, and professional assistance in a one-to-three working relationship.

Responsibilities

• Act as liaison with all levels of staff globally, including executives and senior experts, high-profile clients, and external stakeholders from all aspects of the art business.
• Coordinate meetings: plan agendas with input, arrange speakers, organize materials, track attendance, and follow up on actions.
• Assist with diverse projects, initiatives, and rollouts, carrying out research, gathering, analyzing, and presenting data.
• Answer calls and handle incoming inquiries from staff and clients; resolve issues or escalate to executives.
• Ensure executives are prepared for all meetings, pitches, sales, and client interactions with materials and reports.
• Draft emails, type correspondence, prepare reports and presentations, and proofread documents.
• Coordinate and manage valuations and consignments through the process.
• Own and manage busy executive diaries, anticipate business and sales needs, schedule meetings/events/travel, and monitor conflicts proactively.
• Act as the “eyes and ears” for executives, keeping them informed of key art fairs, events, news, internal updates, upcoming sales, and results.
• Book travel, anticipate challenges or conflicts, prepare documentation, and liaise with international offices.
• Complete expenses and ensure timely payment.
• Manage invoices: check costs and accuracy, set up new vendors, process payments, and monitor timely payment.
• Manage the post-sale shipping process.
• Partner with other Executive Assistants and provide coverage where needed.

Requirements

• Bachelor’s Degree required.
• Experience in an Executive Assistant role or similar responsibilities.
• Awareness and interest in the art market and Sotheby’s, with a desire to learn about business development and strategy.
• Strong multitasking and prioritization skills.
• Fastidious attention to detail, accuracy, and organization.
• Adept at handling sensitive and confidential information professionally, maintaining discretion at all times.
• Able to maintain composure under pressure.
• Skillful ability to interact in a professional, mature, and collaborative style with key constituents.
• Excellent judgment and ability to represent the Sotheby’s brand and core competencies.
• Excellent interpersonal skills and an enthusiastic client service attitude.
• Strong written communication and analytical skills, with experience drafting reports, presentations, and correspondence.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Flexibility to work some evenings and weekends when necessary.

Pay

The proposed base salary for this position ranges from $60,000–$65,000. Successful candidates are eligible to receive a discretionary bonus and a competitive benefits package. Salary offers are based on relevant skills, training, experience, education, and market factors.