Client Billing Representative

About the role

The Client Billing Representative supports attorneys and their assistants with all aspects of client billing, including invoice preparation, responding to billing inquiries, and resolving billing issues. This role is responsible for ensuring all client invoices are accurate, compliant with client requirements, and submitted in a timely manner.

Responsibilities

• Reviews, edits and prepares prebills and client bills according to attorney instructions and client billing guidelines.
• Verifies daily billing production.
• Prepares time and billing reports and other ad hoc reports as needed using database software
• Prints and distributes monthly attorney pre-bills and billing-related reports
• Provides training and support to attorneys and assistants for ExpertImage, iTimekeep, Aderant Expert and Prebill Viewer.
• Demonstrates a willingness to learn and use various third-party billing systems
• Backs up the Client Billing team and fills in during absences, and provides back-up coverage to other areas of Finance as applicable.

Qualifications

• Associate's degree in Management or Finance required.
• At least three (3) years of applicable work experience in an accounting function preferred.
• Proficiency in Microsoft Word and Excel.
• Law Firm experience strongly preferred.

Essential Skills

• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Excellent grammar, spelling, and proofing skills for both content and context.
• Exceptional organization skills, attention to detail, flexibility and reliability with the ability to prioritize and manage multiple responsibilities.
• Ability to take ownership of assigned tasks with strong follow-up and follow-through while working efficiently and meeting deadlines.
• Strong basic math skills, understanding of basic accounting principles, and aptitude for working with numbers, and Finance department software.
• Ability to quickly, efficiently and consistently produce highly accurate work
• Strong interpersonal and communication skills (verbal and written), including tact and diplomacy, and the ability to interact positively with all individuals at all levels of the Firm
• Ability to work collaboratively with team members, attorneys, and staff throughout the Firm with a positive, client-service-oriented attitude.
• Ability to remain composed and interact positively and professionally with higher management, peers and subordinates in all situations.
• Adaptable to last minute changes and disruptions, and able to accommodate occasional overtime work.
• Maintain confidentiality as pertains to Firm, client and/or personal information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions of this position. While performing the duties of this job, the employee is required to sit/stand at their desk for most of their job duties. There is the need to frequently move around the office. There will be a moderate amount of standing, stooping, kneeling, bending, and reaching for some of the job duties. Visual requirements include reading on a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a keyboard and telephone. Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person. There is a low level of grasping, lifting, pushing and/or pulling of objects of less than 25 lbs.

Company Overview

Nutter’s vision of professional excellence and dedicated client service has guided the firm since its co-founding in 1879 by Louis D. Brandeis, who went on to become one of the most influential justices to serve on the United States Supreme Court. We are more collegial than conventional and offer an open-minded, respectful and creative environment for attorneys and staff.

Pay

The anticipated pay range for this role is $60,000 - $71,000.