Client Billing Coordinator

About the role

Under the direction of the Billing Supervisor, you will prepare accurate, timely client invoices while translating attorney instructions into action and ensuring a seamless, efficient billing experience for both internal teams and external clients.

Responsibilities

• Prepare and process accurate prebills and client invoices, including task-based and parent/child billing in Elite 3E, in accordance with attorney direction.
• Manage billing under Alternative Fee Arrangements, including fee deferrals, step discounts, and fee caps.
• Research and generate reports on balances, billing status, revisions, document requests, and accounts payable support.
• Respond to client billing inquiries and partner with attorneys and staff to resolve questions, address concerns, and clarify billing requirements.
• Explain and reinforce timekeeping and billing policies while advising lawyers and legal staff on special billing arrangements and Elite 3E capabilities.
• Maintain consistent attendance and flexibility to work overtime as needed to meet monthly closing requirements and critical client deadlines.

Requirements

• Strong verbal and written communication skills with the ability to build effective relationships across all levels of the firm.
• Solid command of accounting and billing practices, with exceptional accuracy, organization, and follow-through.
• Effectively manage high-volume workloads, competing priorities, and time-sensitive requests while delivering quality results.
• Apply sound judgment and common sense to solve problems, follow instructions, and navigate complex variables.
• Accurately calculate rates, percentages, discounts, and other billing figures; type at least 40 WPM and operate a 10-key calculator by touch.
• Proficient in Microsoft Office, particularly Excel and Word.
• Requires 2 years of related accounting experience and an AA degree or equivalent.

Preferred Qualifications

• Familiarity with standard databases and/or accounting software applications.
• Elite software experience preferred.
• Professional services accounting experience is preferred and highly valued.

Benefits

• Annual discretionary bonus
• 401(k) plan
• Medical, dental, and vision insurance
• Accrued paid time off plan starting at 20 days annually
• Personal medical and parental leave
• Up to 10 paid holidays
• Family care benefits

Pay

• Colorado: $54,970.00 to $79,370.00 annually
• Illinois: $58,010.00 to $83,760.00 annually
• Washington state: $57,980.00 to $83,720.00 annually
• Washington, D.C.: $62,620.00 to $90,420.00 annually

Schedule

This position is remote. Flexibility to work overtime as needed to meet monthly closing requirements and critical client deadlines.