Clerk - Warehouse-Aerofil

About the Company

KDC is a network of best-in-class custom formulators and manufacturers of color cosmetics, skincare, haircare, bath & body, fragrance, deodorant, home, health, industrial, and auto care products. KDC delivers high-touch innovation, operational excellence, and speed to market to well-known and emerging beauty, personal, and specialty companies across North America. With its head office in Longueuil, Québec, KDC operates 10 facilities throughout North America and employs nearly 4,800 dedicated employees.

About the Role

Provide clerical support for the Shipping Department, including scheduling outgoing trucks, preparing bills of lading, processing UPS and FedEx shipments, and performing data entry.

Responsibilities

• Receive Hazardous Materials Transportation Certification and obtain Hazardous Materials Air Shipper and Marine Shipping Certifications as required.
• Maintain a positive work atmosphere by promoting respect and teamwork among coworkers, customers, vendors, supervisors, and management.
• Schedule outgoing shipments with transportation companies and customers.
• Prepare shipping documents for outbound shipments (e.g., bills of lading).
• Collect and enter shipment and move sheet data in a timely manner for inventory updates and invoicing.
• Establish and maintain a filing system and shipping log.
• Use customer computer systems to enter shipments and fax/email documents.
• Generate shipping labels and bar code labels as required by customers.
• Complete customer and internal requests, including shipment verification.
• Process all UPS and FedEx shipments, ensuring necessary requirements and paperwork are completed.
• Analyze and assist in updating standard work processes related to shipping.
• Work with customers and customer service on necessary shipment changes.
• Communicate process gaps with the Customer Service group to ensure timely shipments.
• Work with accounting to verify invoicing issues as needed.
• Verify inventory accuracy between customer systems and ATI inventory at least monthly.
• Complete inventory audits and collaborate with internal and external teams to correct discrepancies.
• Maintain and order packing supplies as needed (e.g., packing slips, bills of lading, envelopes).
• Process documentation for pick-and-pack operations (e.g., orders, address labels, packing slips, bills of lading, UPS/FedEx labels).
• Perform other duties as assigned by a supervisor.

Requirements

• Pass the ATI Basic Math Test with a score of 90% or greater and the Combined Basic Skills Test with a score of 70% or greater.
• Excellent typing ability with 10-key proficiency.
• Good understanding of warehouse methodology.
• Ability to pass the forklift test with a score of 70% or greater (retakes allowed after 6 months if not passed initially).
• Computer literacy or ability to train on programs required for the job.
• Outstanding telephone and interpersonal skills.

Physical Demands

• Ability to remain in a stationary position for extended periods.
• Capability to perform repetitive tasks such as data entry.
• Occasional movement within the office to access file cabinets and office machinery.
• Constant operation of a computer and other office equipment (e.g., calculator, copy machine, fax).
• Ability to convey detailed or important spoken instructions accurately and quickly.
• Visual and hearing ability sufficient to analyze and comprehend written and verbal communication on business documents.
• Repetitive motion involving substantial movements of the wrists, hands, and/or fingers.
• Close visual acuity for tasks such as preparing and analyzing data, transcribing, and viewing a computer terminal.
• Ability to perceive sounds at normal speaking levels and make fine discriminations in sound.
• Exposure to inside environmental conditions with protection from weather but not necessarily temperature changes.
• Exposure to noise levels that may require shouting to be heard above ambient noise.

Workplace Requirements

• Actively practice safety in all aspects of the job.
• Know and practice proper use of Personal Protective Equipment (PPE).
• Recognize quality products and practices, and take action when defects are identified.
• Maintain a positive work atmosphere by behaving and communicating respectfully with coworkers, customers, vendors, supervisors, and management.