Clerk - Office - School

2.5 hours per day, 182 days per year

Pay

PSE Salary Schedule Level 4 - $24.11 per hour

Responsibilities

• Provide a variety of office support to an assigned program, including receptionist activities, composing and typing correspondence and reports.
• Maintain and track records for compliance and/or completion; ensure record accuracy; input data into computer; produce reports as requested; monitor grant monies.
• Coordinate and maintain assessment materials, records, schedules, and results; communicate information to the assigned program/department.
• Prepare monthly newsletters, routine forms, memoranda, and correspondence; proofread and distribute materials.
• Answer telephones and greet office visitors; provide program information and advice to staff, parents, and professionals; use tact and confidentiality in handling sensitive matters.
• Respond to requests; route callers to appropriate staff; take messages; maintain open communication between teachers, staff, supervisors, parents, and the community.
• Review and balance budgets with monthly financial reports, including encumbered expenses; monitor receivables for appropriate credit; make coding error changes and postings.
• Maintain inventory and records.
• Operate a computer and various software packages such as word processing, spreadsheet, database, desktop publishing, and mainframe applications.
• Provide routine and custom reports as requested; maintain current knowledge of program rules, regulations, laws, and procedures; process materials for program compliance.
• Track projects and deadlines; coordinate with others to meet program deadlines; report monthly enrollment counts for categorical programs.
• Provide clerical support such as typing correspondence, reports, and memoranda; compose correspondence; maintain calendars; make travel and conference arrangements; create and maintain files; take minutes at meetings; prepare agendas.
• May handle incoming mail, including receiving, opening, date-stamping, routing, screening, and taking action on appropriate items.
• Model appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Provide backup and peak load assistance as requested; may work with auditors and/or program compliance personnel.
• May purchase refreshments for meetings and conferences; track refreshment expenses.
• May serve on district committees and/or departmental work teams.
• Perform related duties consistent with the scope and intent of the position.

Requirements

• Two years of training in secretarial procedures, involving maintaining detailed records and customer service.
• Advanced training in business or secretarial procedures may substitute for up to one year of the required experience on a month-for-month basis.
• Ability to communicate effectively, both orally and in writing; provide effective customer service and public relations.
• Knowledge of office procedures, VAX system, data interpretation, bookkeeping, and accounting procedures.
• Ability to maintain budget spreadsheets; high-level keyboarding and data entry skills.
• Skill in operating a variety of office machines and learning specific software programs, including database and spreadsheet applications.
• Skill in correct grammar, spelling, and English usage; ability to perform arithmetic calculations.
• Ability to compose and format correspondence, reports, graphs, and charts; set up and maintain accurate files and records.
• Ability to organize and set priorities for work; maintain confidentiality.
• Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses/Special Requirements

• Fingerprinting and background check to ensure no convictions involving physical molestation, abuse, injury, or neglect of a minor.
• Must complete training in and adhere to the district infection control plan.
• Some positions may require a valid Washington state driver’s license to travel between school sites and a good driving record.

Mental Demands

• Adapt to shifting priorities and frequently re-channel work effort.
• Requires concentration and attention to detail.
• May occasionally deal with distraught or difficult individuals.

Physical Demands

• Exposed to visual display terminal for prolonged periods.
• Required to sit for prolonged periods.
• Some positions may require travel to various school sites.

Benefits

For details on salaries/wages, insurance, retirement plans, paid time off or vacation, paid holidays, and other compensation, visit the district’s benefits information page.