Clerk (Limited Pool)

About the role

The University of California, Merced is seeking a Business Services Assistant to support the operations of various departments. This is a temporary position.

• Responsible for basic data entry to established database.
• Maintain and update filing, inventory, mailing, and database systems.
• Transfers data or information to templates and standard office software programs.
• Affords assistance in stuffing envelopes for bulk mailings, printing labels.
• Provides basic information about the department or location to visitors/customers.
• Answer telephones, direct calls and take messages.
• Maintains basic inventory of office supplies.
• Gathers and organizes orders for office supplies.
• Maintains routine calendar, schedules simple meetings, arranges for routine audio visual and other equipment.
• Makes and cancels appointments.
• Maintains files, screens, and distributes mail.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review readily accessible and simple to read files, records, and other documents to obtain information to respond to simple requests.
• Operate office machines including but not limited to photocopiers and scanners, fax machines, voice mail systems and personal computers.

Qualifications

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, or the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
• Ability to learn University policies and procedures.
• Basic communication skills required in order to successfully fulfil the duties of the work.
• Discretion, diplomacy, and confidentiality is exercised in all areas of work being performed.
• Assignments entail specific tasks, unrelated but each complete in itself; or a series of steps which are normally repetitive and in a prescribed sequence.
• Specific instructions are provided regarding tasks to be performed, sources to be used, and products desired.
• Non routine work is reviewed. Guidelines provided are oral or written instructions or established procedures; and they are few in number or sources, detailed, specific, directly applicable and readily available.
• Incumbents are responsible for completion of assigned tasks in accordance with guides and/or instructions.
• Under close supervision, works entirely within prescribed guidelines and established procedures.
• Solves routine problems by referring to established procedures or by consulting others.
• Exchanges procedural information with co-workers or immediate work group.

Background Check

A background check will be required.

Policies

• Equal Employment Opportunity
• Vaccination Program Policy
• Smoke and Tobacco Free Policy

Pay, Benefits & Work Schedule

For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/