Clerk III - York County Sheriff's Office

Essential Duties

• Receives office visitors and telephone calls while answering routine inquiries and screening calls for appropriate information.
• Takes messages and refers to appropriate YCSO staff.
• Sorts and files forms, reports, correspondence, and related documents.
• Schedules appointments, for the public and/or vendors as appropriate.
• Cleans and organizes the office environment.
• Conducts basic research related to specific situations.
• Prepare documents for filing.
• Examine letters, forms, documents, or reports for accuracy and reports discrepancies to supervisor as needed.
• Maintains records and files for patrol division.
• Codes, tabulates, and assembles statistical and related data.
• Gathers, collates, classifies, and posts information to department records and computer system.
• Collects fees, maintains fee collection records.
• Typing, standard forms, letters and other material as requested by the management team.
• Aids in data entry as needed into police computer systems.
• Operates office machines including but not limited to photocopiers, fax, mail machine, etc.
• Pick-ups, receives, sorts departmental mail.
• Communicate effectively with co-workers, management, and the public.
• Assist civil process as needed to ensure efficiency.
• Other duties as assigned by management team or designee.

Minimum Qualifications

• Knowledge of: Clerical procedures and practices.
• Professional grammar and punctuation.
• Communication skills.
• Ability To: Research, locate, interpret, and apply recorded information.
• Prepare correspondence and maintain records.
• Make accurate mathematical calculations.
• To develop and maintain effective working relationships with co-workers and the public.
• Communicate effectively both orally and in writing with attorneys.
• Operate common office machines.
• Safeguard confidential information.
• Perform duties independently.
• Learn and use ICON docketing system.

Education

• High School graduate or equivalent required.
• Advanced education is Preferred But Not Required.