Clerk III

About the role

Perform complex office/clerical tasks in support of the assigned campus/department under limited supervision while maintaining a high level of confidentiality. Tasks are diverse and occasionally complex in nature, requiring individual analysis and judgement. Serve as a resource for staff, administrators, and/or campus/department. Adhere to federal and state laws, as well as district policies, procedures and regulations.

Responsibilities

• Perform required office routines according to standard practices while maintaining a high level of confidentiality.
• Review, refer and answer routine correspondence, telephone and electronic messages; greet public and route requests for information.
• Establish and maintain manual and automated record filing systems for campus or department as assigned.
• Process and enter data into computer or report format; operate basic office machines to include computers, fax machine, copying machine, etc.
• Accountable for functional responsibility for an assigned section of work in the department; plan and arrange own work; refer problems that cannot be solved to supervisor.
• Communicate transactions and facilitate transitions to appropriate personnel.
• Research reports and requests for information; extract information and supporting data to assist administrator.
• Delegate work assignments and provide guidance to other clerical staff; assume the responsibilities of the secretary in the event of absence.
• Accommodate the needs of students, parents, teachers, staff and/or the general public as appropriate to assist administration in providing information and services.
• Attendance at the work site is required to meet essential functions of the job.
• Participate in professional development activities as required by the district.
• Follow established safety procedures and techniques to perform job duties; support district/department goals.
• Maintain a professional code of ethics and perform other duties as assigned.

Qualifications

• High school diploma or General Education Diploma (GED); five (5) years of general clerical/secretarial experience OR eighteen (18) semester hours from an accredited college/university may be substituted for each year of experience;
• Proficient skills in keyboarding, word processing, file maintenance, personal computer and software to develop spreadsheets and databases, electronic mail and internet;
• Basic math skills;
• Must be able to communicate, listen, read, write, and comprehend the English language sufficiently to use it easily and readily in daily communication;
• Possess required skills and knowledge as assessed by the Ysleta ISD Paraprofessional Test.

Mental Demands/Physical Demands/Environmental Factors

• Maintain emotional control under stress; work with frequent interruptions.
• Repetitive hand/wrist motions and prolonged use of computer.
• Requires prolonged sitting, moderate standing, walking, bending, reaching, and may require lifting up to 25 lbs.