Clerk II Counselor - Sartartia Middle School

About the Role

The Clerk II Counselor provides administrative and secretarial support to Professional School Counselors, relieving them of routine clerical tasks and establishing a professional, friendly, and helpful atmosphere in the counseling office.

Responsibilities

• Serve as receptionist, receive visitors, and manage walk-ins and counselor appointments using positive customer service techniques.
• Provide clerical support to counselors, handling routine administrative tasks such as special programs and mail outs.
• Ensure smooth and efficient day-to-day operation of the counseling suite.
• Manage and maintain counseling visit logs.
• Request and send transcripts and student records via TREX, fax, or mail.
• Establish, organize, and maintain cumulative student folders and test records.
• Prepare student folders/records for 5th grade and 8th grade transitions.
• Supervise student office helpers.
• Manage budget expenditure tasks and order office supplies and equipment.
• Process public information records requests and prepare documentation for probation officers, court administrators, and current or former students.
• Cross-train in duties of Data Entry Clerk to cover absences or assist during peak registration periods.

Requirements

• High School diploma or GED.
• General office/clerical/secretarial experience.
• Excellent human relation skills with the ability to professionally interact with a diverse public.
• Ability to communicate in a positive and effective manner and maintain confidentiality of sensitive student information.

Physical Requirements / Working Conditions

Work is performed in classrooms, offices, work stations, and meeting rooms. The position requires:

• Occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying items weighing less than 40 pounds (e.g., books, papers, presentation materials).
• Regular use of hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• Specific vision abilities including close vision, color vision, and the ability to adjust focus.
• Attendance at conferences and professional development.
• Ability to work prolonged or irregular hours and maintain emotional control under stress.

Work involves everyday risks and discomforts requiring normal safety precautions when operating equipment or performing job duties.

Location: Sugar Land, Texas (Sartartia Middle School)