2026-27 Counseling Clerk II - Paradise Valley HS

Location: Paradise Valley High School

Duration: 9 months, 8 hours/day

Grade: 11

Pay: $15.15/hour

Dates: Immediate - 05/27/2027

About the role

The job of Clerk II is done for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc., providing clerical support to administrative personnel, and providing requested information and/or referral to other parties. This job reports to Building Principal.

Responsibilities

• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages, emailing messages.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, Read Across America program, substitute coverage, peer mediation schedules, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
• Inputs data into commercial and customized databases (e.g. attendance, scheduling, employee parking, transcripts, etc.) for the purpose of ensuring accuracy of data.
• Maintains a wide variety of manual and electronic documents files and records (e.g. absence reports, counselor schedules, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Performs general clerical functions (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Schedules a wide variety of activities (e.g. appointments, building use, bus and van usage, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Distributes items within the site (e.g. mail, discipline notes, special delivery and overnight mail/packages, messages, etc.) for the purpose of ensuring receipt to addressee.
• Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
• Maintains reception area materials for the purpose of providing resource information to visitors.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Skills

• Preparing and maintaining accurate records
• Operating standard office equipment
• Utilizing pertinent software applications
• Customer service
• Screening telephone calls

Knowledge

• Basic math
• Understanding written procedures, writing routine documents, speaking clearly
• Understanding written and oral instructions
• Business telephone etiquette
• Office practices
• Record keeping and record retention practices

Abilities

• Scheduling activities and/or meetings
• Gathering, collating, and/or classifying data