Clerk I - Nursing Department

Location: Fairport, NY 14450 (Nursing Department – Foreman Center). Term: 12‑month, full‑time. Start: As soon as possible. Pay: $18.50 – $25.00 per hour (actual salary dependent on education, experience, and contract).

Responsibilities

• Process all phone, mail, and e‑mail correspondence for the assigned supervisor in the department.
• Build caseloads to determine amounts of service to be billed.
• Send substitutes to cover staff absences each day.
• Manage WinCap Web for staff to complete biweekly payroll.
• Create recommendations for hire in Frontline for the regular school year, ESY, and as needed during the school year.
• Coordinate calendars, mail, meetings, and schedules when needed.
• Create letters for opening day of school year, staff assignments, parents, and principals.
• Work independently, be proactive in anticipating personnel and office needs, ensure main deadlines are met, make appropriate decisions quickly, be versatile, adapt to a variety of circumstances, and exhibit effective problem‑solving skills.
• Knowledge of Microsoft Office, Frontline, WinCap Financial, Company Mileage, and Follett Library system is helpful.
• Maintain and manage office/clinical medical supplies.
• Organize student medical and intake records, including reviewing medical orders for compliance.
• Perform other duties as requested by supervisors.

Qualifications

• Civil Service eligibility for Clerk I: Graduation from high school or possession of an equivalency diploma, plus either:
  • Associate’s degree or at least 60 credit hours from an accredited college/university, plus two (2) years paid full‑time (or part‑time equivalent) office clerical or secretarial experience; OR
  • Four (4) years paid full‑time (or part‑time equivalent) office clerical or secretarial experience; OR
  • An equivalent combination of education and experience as defined by the limits above.

  Note: Experience as a teller, cashier, or salesclerk does not count as office clerical experience. Degrees must be from an institution accredited by a U.S. Department of Education recognized agency; foreign degrees require independent verification (see http://www.cs.ny.gov/jobseekers/degrees.cfm).

• Excellent organizational skills and ability to work under pressure.
• Excellent communication skills.
• Proficient in the use of PCs; familiarity with Microsoft Office preferred.
• Excellent phone and interpersonal skills.
• Ability to work independently.
• Ability to handle confidential material appropriately.
• School office experience preferred.
• Physically able to perform essential functions of the position (with or without reasonable accommodation).

Pay

$18.50 – $25.00 per hour; actual salary dependent on education, experience, and contract.