Clerk | Highland County Treasurer’s Office

Location: Hillsboro, Ohio
Job Type: Full-Time

About the role

We are seeking a detail-oriented and organized individual to join our team as a Clerk in the Treasurer’s Office for Highland County. The ideal candidate will play a crucial role in maintaining accurate financial records, processing transactions, and providing administrative support to the Treasurer’s Office.

Responsibilities

• Record Keeping:
  • Accurately input and update financial data into the designated accounting software.
  • Regularly review and reconcile financial records to identify discrepancies and ensure data integrity.
  • Prepare and maintain organized physical and electronic filing systems for easy retrieval of financial documents.
• Transaction Processing:
  • Process a variety of financial transactions, including payments, deposits, and fund transfers, in a timely and accurate manner.
  • Verify the completeness and accuracy of supporting documentation for each transaction.
  • Collaborate with other departments to ensure seamless flow of financial information.
• Customer Service:
  • Provide prompt and courteous assistance to the public, government officials, and internal staff regarding financial inquiries.
  • Communicate effectively to address questions, resolve issues, and maintain positive relationships with stakeholders.
• Documentation:
  • Prepare detailed and comprehensive documentation for all financial transactions.
  • Maintain a systematic and easily accessible filing system for financial records and documentation.
  • Assist in the preparation of audit materials and support during internal and external audits.
• Report Generation:
  • Assist in the creation of financial reports and statements as required by management or regulatory bodies.
  • Extract and compile relevant financial data to contribute to budgetary analysis and forecasting.
• Collaboration:
  • Work collaboratively with team members to ensure efficient workflow and information sharing.
  • Participate in team meetings and contribute ideas for process improvements and efficiency enhancements.
• Compliance:
  • Stay informed about changes in financial regulations, policies, and compliance standards.
  • Ensure that all financial activities adhere to established laws and regulations.
• Administrative Support:
  • Manage phone calls, emails, and other forms of communication promptly and professionally.
  • Provide general administrative support, including scheduling, filing, and coordinating meetings or events as needed.

Requirements

• High School diploma or equivalent; additional education in accounting, finance, or related field is a plus.
• Proven experience in clerical or administrative roles, preferably in a financial or government setting.
• Ability to perform basic arithmetic, including making change with money.
• Strong organizational skills with attention to detail.
• Strong interpersonal skills for effective collaboration and communication.
• Excellent written and verbal communication skills.
• Proficiency in using Microsoft Office Suite and basic knowledge of accounting software.
• Ability to work effectively under pressure and meet tight deadlines.
• Excellent problem-solving skills and the capacity to navigate complex financial information.
• Ability to work collaboratively in a team-oriented environment.
• Understanding of financial regulations and compliance standards.
• Demonstrated commitment to confidentiality and ethical conduct.

Qualifications

• Ability to sit for extended periods and perform tasks on a computer, with occasional standing and mobility required for tasks such as filing and retrieving documents.
• Proficient manual dexterity, coordination, and ability to perform repetitive motions for operating office equipment, typing, and handling paperwork.
• Clear and accurate vision, including the ability to view a computer screen and read printed materials.
• Capability to communicate with colleagues and members of the public.
• Capability to lift and carry up to 35 pounds occasionally, 5-10 pounds repetitively.
• Occasional travel may be required for training or special assignments (up to 5%).

Pay

$16.50 per hour.