Clerk-Financial Services & Contracts (Student/Work Study)

About the role

This position is open to UM-Flint Students ONLY! The Financial Services & Contracts (FSC) Clerk provides financial and administrative support to the Flint Campus Financial Services & Contracts office. The position assists with Accounts Payable and Accounts Receivable transactions, financial activity monitoring and reporting, PCard and Travel-Hosting Card processing, Emburse support, employee and student travel and reimbursement activities, and general office operations. The FSC Clerk will work closely with Flint departments, faculty, staff, students, and guests, as well as central University offices, to ensure financial transactions are processed accurately, timely, and in accordance with University policies and procedures. This position provides a UM-Flint student with hands-on experience in accounting, accounts payable and receivable, financial systems, procurement and payment processes, internal controls, and customer service within a higher-education environment.

Responsibilities

• Accounts Payable (80%)
  • Audit Flint employee travel and reimbursement expense reports in Emburse for accuracy, appropriate documentation, and compliance with University policies and procedures.
  • Review monthly internal control reports from Ann Arbor Finance, Procurement, the Shared Services Center, and/or the Flint Campus and work with Flint departments, faculty, staff, students, and guests to resolve items as needed.
  • Review student and guest travel and hosting reimbursements and one-time refunds submitted by Flint departments before they are submitted for payment.
  • Review, verify, and process certain Non-PO Vouchers from designated Flint departments.
  • Review online MPathways vouchers, including all Non-PO and PO vouchers of $10,000 or more, for appropriate documentation and approval before payment.
  • Review and process PCard and Travel-Hosting Card applications, maintenance requests, and suspension/termination forms for Flint Campus employees.
  • Assist Flint units with the Emburse system, including employee travel and reimbursement, cash advances, and PCard reporting.
  • Assist Flint units with the Student Stored Value Card Program, including cards used for student travel meals.
  • Provide guidance and assistance to Flint departments, faculty, staff, students, and guests regarding Accounts Payable processes, Emburse, PCards, Travel-Hosting Cards, travel and hosting reimbursements, and required supporting documentation.
  • Provide information to UM-Flint Financial Aid regarding prizes, gifts, awards, and student reimbursement activity processed through Emburse or student reimbursements.
  • Monitor transactions and supporting documentation for compliance with University policies and internal controls.