Clerk - AYPYN Building Coordinator

Pay

PSE Salary Schedule Level 4 – $24.11 per hour. Hours worked will be paid via timesheet.

Schedule

1–2 hours per week. May require travel to various school sites.

About the role

Work with administration to ensure that all students attending after‑school activities are signed in on the building website. Collaborate with administration and other staff members to establish and increase student participation in after‑school activities. Attend scheduled Bethel School District AYPYN meetings. Complete any and all AYPYN surveys and assignments mandated by the U.S. Army.

Responsibilities

• Maintain a variety of program records and research; track records for compliance/completion; ensure record accuracy; input data into a computer; produce reports as requested.
• Provide program information and advice to staff members, parents, and professionals; use tact and confidentiality in dealing with sensitive matters.
• Respond to requests; route callers to appropriate staff members; take messages; keep communication lines open between teachers, staff, supervisors, parents, and the community; provide a positive, service‑oriented working relationship.
• Operate a computer and a variety of software packages such as word processing, spreadsheet, database, and mainframe applications.
• Maintain current knowledge of program rules, regulations, laws, and procedures; process materials for program compliance.
• Track projects and deadlines; coordinate with others to meet program deadlines; report monthly enrollment counts for categorical programs.
• Provide clerical support including typing correspondence, reports, and memoranda; compose correspondence as appropriate; maintain a calendar; make travel and conference arrangements; create and maintain files; perform a wide variety of office support tasks.
• Receive, open, date‑stamp and route incoming mail; screen mail and take appropriate action.
• Model appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Work with auditors and/or program compliance personnel.
• Serve on various district committees and/or departmental work teams.
• Perform related duties consistent with the scope and intent of the position.

Requirements

Education, training, skills, and experience necessary to carry out the assignment, including maintaining detailed records and providing customer service.

• Ability to communicate effectively, both orally and in writing.
• Effective customer service and public relations.
• Knowledge of office procedures.
• Knowledge of the VAX system and data interpretation.
• High‑level keyboarding and data entry skills.
• Skill in operating a variety of office machines.
• Ability to operate a computer and learn specific software programs, including database and spreadsheet applications.
• Skill in correct grammar, spelling, and English usage.
• Ability to perform arithmetic calculations.
• Ability to compose and format correspondence, reports, graphs, and charts.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses / Special Requirements

• Requires fingerprinting and a background check to confirm no convictions involving physical molestation, abuse, injury, or neglect of a minor.
• Must complete training in and adhere to the district infection control plan.
• Some positions may require a valid Washington state driver’s license to travel between school sites and a good driving record.

Reporting Relationships

Reports to an assigned administrator; may receive direction from multiple program personnel.