Clerk 5

Duties

• Engages in intensive customer service assistance, dealing with the public, courts, and court-related agencies.
• Corresponds and communicates with other government entities.
• Initiates and receives phone calls on delinquent accounts.
• Develops payment arrangements on Criminal cases where monies are owed.
• Prepares and transmits cases on appeal to the higher courts electronically and by mail.
• Affixes fines, court costs, and restitution as ordered by the courts.
• Determines and applies fees for each filing.
• Reviews and accepts/rejects inheritance tax returns and electronically filed documents.
• Accepts and processes ACH payments.
• Accepts electronically filed tax liens from outside agencies.
• Completes research for problem cases.
• Conducts in-depth research in CPCMS.
• Approves documents and pleadings for filing which require knowledge of Rules of Procedure or interpretation of statues.
• Enters court orders, awards, and verdicts.
• Enters administrative and district justice orders creating new case numbers.
• Enters secondary pleadings and additional information on to the docket.
• Performs service by mail of orders and pleadings as per local rules.
• Prepares original divorce decrees and exemplifications of orders.
• Transmits pleadings to Orphans’ Court daily and creates a log of those pleadings.
• Prepares audit list for Orphans’ Court.
• Transmits audit list for advertisement to newspapers.
• Prepares certified copies, citations, and adoption certificates.
• Accepts payments for filings and issues receipts as required.
• Balances cashier session and submits receipts, cash, and checks to the fiscal section.
• Applies payments and refunds.
• Performs other related duties as required or requested.

Knowledge, Skills, and Abilities

• Knowledge of: Data entry procedures and related office practices.
• Computer features and functions.
• Rules of Procedure.
• Basic bookkeeping.
• Skill in: Basic computer proficiency including Windows-based programs.
• Ability to: Learn the Rules of Procedure.
• Maintain accurate records.
• Proofread and verify data.
• Work under general supervision.
• Follow oral and written instructions.
• Learn to use new computer software as required.
• Communicate and interact effectively, orally and in writing, with co-workers, supervisors, and the public.
• Enter data accurately and promptly into a computer.
• Count and process large cash payments.
• Interpret and act on orders of court and Rules of Procedure when necessary.
• Lift a minimum of 25 pounds.
• Work in a moderate noise level environment.

Minimum Requirements

• A High School Diploma or its equivalent.
• One (1) year of general office experience.
• Legal/paralegal experience specific to the Division is preferred.

Residency

Allegheny County within 1 year.

Veterans' Preference

Will be awarded to eligible candidates.