Clerical: MS Registrar

About the role

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Requirements

• High School Diploma or GED
• Three years of clerical experience

Skills

• Ability to maintain accurate and auditable records
• Ability to use personal computer and software to develop or maintain spreadsheets and databases
• Ability to use word processing software
• Proficient typing and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Responsibilities

• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards
• Process and transmit requests for student information, including student transcripts for colleges and universities
• Calculate grade point averages, class rank, and prepare honor rolls
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records
• Assist campus administration and counselors with the preparation of reports and student data information
• Prepare and distribute student identification cards, bus passes, and parking stickers
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas
• Maintain confidentiality of information
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records
• Other duties as assigned