Clerical and Non-Educational Support Staff

About the role

Clerical and non-educational support staff are individuals who work alongside administrators, office staff and some work behind the scenes to ensure that there is an efficient infrastructure within which effective teaching and learning can take place.

Responsibilities

Day to day job duties of clerical and non-educational support staff are determined by the administrator, principal or his/her designee, as they may vary depending upon the changing needs of the school/district, teacher(s), and/or students.

• Perform a variety of clerical activities, including preparing routine correspondence, sorting and filing of records, documents, mail and other material.
• Assist with attendance, absence and tardy tracking; enter information into a proprietary student information system; generate lists, rosters and reports as needed.
• Assist in the health office as needed; provide basic first aid to ill or injured students, and make appropriate notifications to parents or guardians.
• Answer phones, greet and direct visitors, take and relay messages; provide routine information to students, parents or guardians.
• Operate a variety of office equipment including but not limited to; computers, fax machines, photocopiers, scanners, videoconferencing and telephone systems, etc.
• Assist in the preparation and serving of food items for the food service program.
• Maintain kitchen and serving areas in clean, safe and sanitary condition.
• Collect money for meals and a la carte sales for meals served.
• Help with maintaining an orderly cafeteria in respect to noise level, students arriving, dismissing students after proper lunch time length, students needing assistance and behavioral issues.
• Supervise students in and out of the classroom when necessary.
• Adhere to all procedures, guidelines, and policies followed by regular teachers in the school as well as STS guidelines within the handbook.
• Ensure a sustainable relationship with pupils and school personnel by communicating in a confidential, polite and refined manner.

Requirements

• Pennsylvania Criminal Records check (Act 34) less than 5 years old
• Pennsylvania Child Abuse Clearance History (Act 151) less than 5 years old
• FBI Criminal History Record (Act 114) less than 5 years old
• Proof of a TB test or chest x-ray that is less than three months old
• Proof of a high school diploma or higher education (copy of transcripts/diploma acceptable)
• Additional required STS documents will be provided during on boarding process
• Proof of training for Act 126 (Mandated Reporting) and/or Act 71 (Suicide Prevention), preferably a certificate of completion
• Any additional certificates for specialized training (i.e. Crisis Prevention Intervention)

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sitting or standing for extended periods of time
• Ability to quickly trail any student that elopes
• Moderate lifting from 15-35 pounds
• Moving of various items - up to 30 pounds
• Manual dexterity to use office equipment
• Ability to speak, read and write English proficiently
• Vision (Near, Color, Depth Perception)
• Sense of Sound (Ability to hear fire alarms, bells, and PA system)
• Sense of Touch
• Ability to speak clearly and distinctly

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work is performed in all areas of district buildings, grounds, vehicles, and/or any area in which a district activity or function is taking place.

Exposed to varying degrees of temperature relative to the conditions occurring in nature outside.

The ability to work with students and adults displaying a variety of emotions including, but not limited to, joy, happiness, sorrow, fear, anger and aggression in controlled, uncontrolled and unpredictable situations.