Clerical/Administrative Position - Prothonotary(Senior Deputy)

Job Description Union County is currently accepting applications for a full-time, 37.5 hours per week, Senior Deputy position in the Prothonotary office. This position will assist the Prothonotary/Clerk of Courts and provide administrative assistance in processing, recording, and filing criminal and civil legal documents as well as in receiving and processing legal documents. The ideal candidate should have problem-solving skills, verbal and written communication skills, basic math skills, and computer software skills. Pay Rate: $18.01 per hour Responsibilities Provides guidance and direction to assigned staff; coordinates work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff, assists with complex/problem situations, and provides technical expertise. Assumes the responsibility of the Chief Deputy in their absence from the office, as well as, special assignments, as required.Performs customer service functions: provides information/ assistance regarding procedures, documentation, court proceedings, fees, case status/disposition, or other issues on the phone or in person; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; performs basic notary public duties.Collects and receives fees or other monies: calculates appropriate fees, records transactions, and issues receipts; balances cash drawer; checks information for accuracy; posts and amends payments in computer database; prepares deposits; maintains account ledgers; prepares reports to various State departments and County funds and distributes revenue accordingly; prepares and submits reports for annual audit.Processes various documentation and reports; prepares, receives, and processes subpoenas, court judgments, hearings, continuances, pleas, etc.; receives and date stamps documents, applications for licenses or other documentation; reviews, verifies, records and files required information.Issues applications to obtain birth and death certificates, marriage licenses, passport applications, or other official documents; receives and processes applications according to State laws, ordinances, rules and regulations; reviews applications for completeness and accuracy; files, indexes and/or researches records.Attends court hearings as required; takes notes and records facts; administers oaths and swears in juries, witnesses and other individuals; maintains confidentiality of all proceedings; consults with attorneys, defendants, detectives, law enforcement, court personnel and other individuals to assist in hearing processing.Enters information into department databases; updates database information; verifies accuracy of data entered; creates new spreadsheets/files; purges old data as appropriate; makes copies and distributes to appropriate parties; maintains copies in departmental manual files.Maintains departmental file system: compiles documentation; prepares and sets up files, sorts/organizes documents, and files documents in designated order; retrieves/replaces files; scans files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.Maintains inventory of office and other supplies; receives requests from other individuals for supply orders; orders replacement materials as needed.Performs related clerical duties; opens and distributes incoming mail; prepares outgoing mail; makes copies; sends and receives faxes and emails, etc.Prepares, compiles, or completes various forms, reports, correspondence, billing statements, statistical reports, financial reports, court dockets, subpoenas, marriage license reports, divorce reports, or other documents.Receives various forms, reports, correspondence, invoices, personal checks, motions, warrants, court orders, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.Communicates with supervisors, County employees, court officials and personnel, lawyers, defendants, law enforcement personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.Maintain confidentiality of departmental documentation and issues.Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, including the use of word processing, spreadsheet, database, or other system software.Assist the public in using the computer to research records.Performs other related duties as required. Minimum Requirements High school diploma or GED and two years of experience in clerical or administrative work or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this jobMust possess and maintain a valid Pennsylvania driver’s license A full job description and application can be obtained at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837. Applications will be accepted until November 3, 2026, at 4:00 pm. Union County is an EOE. Company Description Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union. We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837. Union County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Benefits 401(a) - Defined Contribution Pension Plan Group Health and Major Medical with prescription drug coverage - County contribution 80% Choice of PPO or HDHP with HSA ConnectCare3 Clinical Services Patient AdvocacyNurse NavigationChronic Disease Management & PreventionNutrition EducationTobacco Cessation Wellness Program Paid Time off (Vacation, Sick, Personal, Holiday) Voluntary Benefits DentalVisionSTD/LTDLife InsuranceAccident InsuranceCritical Illness InsuranceCancer Insurance457 Retirement Plan Employee Assistance Program Employee Training and Development Educational Assistance Tuition Reimbursement