Civil Project Manager (PE)

About the Role

A degree in Civil Engineering is required.

Responsibilities

• Project & Client Management
  • Manage, administer, and plan multiple engineering projects to ensure on-time and within-budget performance.
  • Represent the firm in all client communications from project initiation through completion and post-project marketing.
  • Meet with clients post-award to document expectations, goals, and objectives.
  • Understand client organizations, establish communication protocols, and define approval procedures.
  • Develop scope of work, task lists, budgets, and milestone schedules, including client/agency reviews and internal QA/QC processes.
  • Prepare and negotiate client agreements in coordination with Office Management and the Agreements team.
  • Ensure contracts are executed prior to project kick-off.
  • Develop and update Project Management Plans, ensuring team alignment on client expectations, scope, budget, and schedule.
  • Conduct project kick-off meetings with accounting and project teams to communicate plans.
  • Schedule and coordinate project meetings, documentation, and follow-up actions.
  • Provide daily direction and monitoring of project teams, resolving scope, design, and other challenges while adhering to JDE standards and QA/QC processes.
  • Proactively advise the Office Manager of significant challenges or deviations from procedures.
  • Coordinate engineering, construction engineering, GIS, CAD, survey, and other project needs, scheduling team members and equipment.
  • Communicate with technical experts and Practice Leaders for project-specific guidance and performance monitoring.
  • Monitor financial performance, maintain understanding of agreement terms, and prepare/submit change orders.
  • Follow Accounts Receivable Guidelines for invoicing, collections, and proactive client communication.
  • Review and approve sub-consultant invoices prior to submission for payment.
  • Ensure accurate and coordinated electronic and written project documentation.
  • Monitor client responsibilities and communicate deviations.
  • Provide updated progress reports and act as client liaison to outside agencies, vendors, and contractors.
  • Oversee construction administration activities, including site meetings and inspections.
  • Participate in weekly project review meetings using earned value management methodology.
  • Coordinate Post Project Review Process with clients and internally within 30 days of final deliverables.
  • Ensure a healthy and safe work environment.
  • Attend team and project coordination meetings.
  • Nurture existing client relationships and enforce standards for superior client management and professional service delivery.
  • Promote collaboration between Project Management, Engineering, Offices, and other Departments.
  • Support consistent and superior technical excellence and resource sharing across the firm.
• Marketing & Business Development
  • Assist in devising and implementing marketing strategies to strengthen the firm’s reputation as a thought leader.
  • Proactively seek cross-selling opportunities to expand existing client relationships.
  • Lead new business development activities, including client meetings, proposal development, presentations, and negotiations.
  • Coordinate project team selection with Office Managers, technical experts, and Practice Leaders.
  • Pursue strategic potential clients in conjunction with Senior Leadership and Regional Directors.
  • Participate in securing funding with local, state, and federal agencies as required.
  • Engage in go/no-go decisions, proposal reviews, and agreement execution per JDE policies.
  • Contribute to civic and community leadership and engagement plans for the office.
• Personnel Management
  • Develop, mentor, and lead Assistant Project Managers and Engineering Team Members.
  • Assign work, estimate personnel needs, and participate in career path planning and performance evaluations.
  • Support Office and alma mater recruitment efforts.
• Other
  • Maintain and expand professional capabilities through industry associations, continuing education, certifications, writing, and speaking opportunities.
  • Follow all company, OSHA, federal, state, and local health and safety guidelines.
  • Perform other related duties as assigned by the Office Manager.

Requirements

• Bachelor’s Degree in Civil Engineering or equivalent experience.
• 5+ years of engineering experience or comparable experience.
• Utah Professional Engineer (PE) license.
• Proven track record of fostering existing client relationships.

Skills

• Strong leadership and team management skills.
• Excellent interpersonal and negotiation skills.
• Self-motivated with strategic thinking and ability to work independently under minimal supervision.
• Energetic, flexible, and capable of resolving challenges in a fast-paced environment.
• Confident and forward-thinking with the ability to handle multiple tasks under pressure.
• Outstanding verbal, written, and presentation skills.
• Basic knowledge of accounting principles, including budgeting and forecasting.
• Proficient in MS Word, Excel, and Outlook.

Other Requirements

• Valid driver’s license and acceptable MVR (Motor Vehicle Record).
• Occasional air travel required.

Physical Requirements

• Frequently lift and/or move up to 25 pounds; occasionally move up to 50 pounds.
• Work in an office or mobile office environment with frequent visits to client and project sites, including exposure to various weather conditions.
• Use of special safety precautions and/or equipment may be required.
• Attend client meetings at night and occasionally travel overnight for out-of-town projects or to other offices.