Civil Litigation Process Specialist

Essential Duties And Responsibilities

• Preparing, printing, organizing, and distributing legal documents to process servers and other authorized parties
• Ensuring all litigation processes comply with court rules and deadlines
• Maintaining accurate records of document transmission, service attempts, and completed assignments
• Monitoring service deadlines and ensuring documents are distributed promptly
• Communicating with process servers regarding assignments, status updates, and service completion
• Updating internal databases and case management systems with accurate information
• Scanning, uploading, and electronically filing documents as required
• Monitoring and tracking all litigation deadlines, filings, and court appearances to maintain compliance with procedural requirements
• Collaborating with attorneys, paralegals, court personnel, and external vendors to facilitate case progression and resolve procedural issues
• Prepare and submit court documents in accordance with jurisdictional rules and internal protocols
• Aid in the preparation of trial materials and support attorneys during hearings and depositions as needed
• Conduct research into court rules and procedural updates to ensure ongoing compliance and best practices

Minimum Qualifications

• A high school diploma or equivalent required
• An associate’s degree or higher in paralegal studies, legal administration, or related field preferred
• Two (2) years of experience in administrative, clerical, or office support experience
• Proficiency in legal case management software preferred
• Strong written and verbal communication skills
• Proven ability to manage multiple priorities and maintain strong organizational skills
• Intermediate proficiency in Microsoft Office applications preferred

Work Environment

Professional office work environment. Occasionally required to sit for long hours, walk, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk or hear.

9AM - 6PM ET