Church Administrator

About the role

Church Administrator (Part-Time, Non-Exempt Staff) reports to the Operations & Ministry Director and works approximately 24 hours per week. The role provides day-to-day administrative support for One Mission Bible Church, serving as a friendly and organized point of contact for staff, ministry leaders, members, volunteers, and guests, helping keep the church office running smoothly by managing communication, scheduling, records, and administrative details so that pastors and ministry leaders can focus on ministry duties.

Responsibilities

• Serve as the primary point of contact for the church office — answering phone calls, emails, and general inquiries, and welcoming visitors, members, and vendors.
• Manage the church's general calendar, coordinating room and space scheduling for meetings, ministries, and events with volunteer and staff ministry leaders.
• Provide administrative support to the Operations & Ministry Director and other ministry leaders, including scheduling, correspondence, printing, and forms.
• Maintain accurate records in the church management software (Planning Center), including updates to contact information, attendance, and other household or member records.
• Assist with preparing and distributing church communications such as emails, announcements, and bulletins, ensuring accuracy and consistency.
• Maintain office and worship supplies (communion), and coordinate ordering as needed.
• Take notes at designated staff meetings, distributing action items and follow-ups as needed.
• Support preparation and execution for key events and seasons (e.g., Christmas, Easter, partnership classes) with administrative and logistical tasks as assigned.
• Maintain appropriate confidentiality of personal, financial, and church information encountered in the course of the role.

Skills

• Evidence of actively walking with the Lord in personal and everyday work life.
• Passionate about and actively supports One Mission Bible Church's mission and values.
• Warm, professional, and service-oriented demeanor — an ambassador for Christ and representative of the church at work and outside of work.
• Strong organizational skills and attention to detail, with the ability to juggle multiple small tasks reliably.
• Trustworthy with confidential information and sound judgment about what to escalate.
• Flexible and dependable within a part-time schedule, communicating proactively about availability.

Qualifications

• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Comfortable learning and using church management software (Planning Center) and standard Microsoft 365 tools (Outlook, Word, Excel, Planner).
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Ability to work independently while also functioning effectively as part of a small staff team.

Pay

Compensation range: $18,000 – $25,000 per year.

Schedule

Approximately 24 hours per week.