Church Administrator

Spiritual Responsibilities

• Consistent prayer
• Consistent time in God's Word
• Consistent missional engagement
• Consistent commitment to a Local Church (preferably STC)
• Living a godly lifestyle at home, community, and among the body of Christ
• Consistently communicate and interact in a Christ honoring way (Eph 4:25-31)
• Pursue both spiritual and occupational development opportunities

Administrative Responsibilities

• Prioritize work given by the pastors, other staff, committee chairpersons, and others in the church to ensure timely completion of projects
• Maintain worship attendance records and communicate with the Care Team to ensure communication with visitors is being maintained, recorded and pursued
• Maintain membership records and prepare membership reports for monthly/year-end Baptist Association reports
• Maintain church records and personnel files; to include personnel reviews, special recognition, training certifications, and requests for absences
• Order and stock office supplies; to include coordinating with ministry leaders for planned supply needs or special event supply purchases
• Back-up computer files and maintain office equipment software and updates as required
• Calling customer service departments for any software or hardware that may require additional attention
• Take on advisory and training roles in ministries that have administrative weaknesses, office assistants, or volunteer administrative support where needed
• Oversee creation and distribution of church bulletins
• Compile ministry updates, staff updates and financial contribution information for weekly emails and ministry newsletter
• Create employee and volunteer policies and procedures and update current policies and procedures as needed; ensuring adherence to the vision and mission of STC
• Coordinate employee and volunteer work and vacation schedules and input on master calendar; assisting volunteers and staff in ensuring that ample staffing is available for all day-to-day functions and special events
• Develop and monitor volunteer registrations for events communicating collected data to ministry leaders, staff team, and volunteer groups
• Initiate, run, and file all MinistrySafe background checks. Communicating with Youth and Nursery leaders all cleared volunteers. Administrator is also responsible for notifying volunteers when updates are needed or training is incomplete
• Work closely with the church's financial administrator/bookkeeper to ensure the church properly uses funds to meet financial obligations
• Answer phones, assist guests, maintain an orderly work environment
• Provide administrative support to staff team and ministry leaders as requested as we all seek to advance God's kingdom together

Facilities Responsibilities

• Assist in scheduling meetings and events; track church equipment rentals
• Coordinate calendar for facility usage and enforce church policies for facility use
• Maintain an inventory of supplies and equipment
• Evaluate the church's insurance needs and ensure that policies remain current

Relational Expectations

• Be warm and loving to all you come in contact with
• Treat all guests with dignity and respect (James 2:1-13)
• Maintain team unity; gossip will not be tolerated
• Practice godly conflict resolution principles when issues need to be addressed
• Attend periodic staff fellowships (monthly when scheduled) with family as often as possible
• Attend weekly staff meetings, monthly finance meetings, and monthly leadership team meetings
• Take a full 24-hour off-day each week (day TBD) for refreshment and cultivating immediate family relationships

Additional Specifications

• Preferred Start Date: May 1, 2026
• Minimum 3 year commitment required
• Previous Administrative Experience Required
• Ability to create structure from scratch or improve existing structures required
• Currently a church member or willing to move membership with approval of current leadership
• Current administrator transitioning in June but available for training and assistance
• Please send your resume to stadmin@strongtowerawp.com

This response is AI-generated, for reference only.