Chief Operating Officer

About Aardvark Studios

Aardvark Studios is an independent experiential marketing company located just outside Philadelphia. Since 2007, we've helped agencies and brands bring ambitious ideas to life through live experiences, mobile tours and custom-built environments. We design them. We engineer and fabricate them. We integrate technology into them. We staff, operate and maintain them.

Capabilities include creative design, design engineering, custom fabrication, technology integration, program management, nationwide tour operations, field execution, maintenance, warehousing and fleet operations.

Aardvark has a talented team, an incredible facility, great clients, serious capabilities and more momentum than at any point in our history. We are expanding our shop, our tour operations and our fleet. We are doing bigger jobs, more jobs and some of the best work we have ever produced.

The Opportunity

The COO will lead everything that happens after the sale. This includes: program management, production and fabrication, tour operations, field execution, manage our facilities, information technology, and operational systems, processes and accountability.

The COO will work directly with the founder and leadership team, stay close to the work and have meaningful authority to make decisions, develop people, improve systems, restructure departments and drive results.

The opportunity is to help scale a serious independent company without stripping away the creativity, speed, energy and customer focus that made it successful.

Who We Are Looking For

This is not a first-time COO role. We are looking for a proven operating leader who has already done this successfully. You have led a complex operation. You have built and developed teams, installed operating systems, improved performance and produced measurable results that you can clearly demonstrate.

You do not need to come directly from the experiential marketing world, but it helps. You do need to understand complex, project-based work involving job costing, labor planning and productivity, production schedules, quality and attention to detail, capacity and resource planning, demanding clients, multiple projects moving simultaneously, deadlines that do not move, and execution in both controlled and unpredictable environments.

The Founder and COO Partnership

Aardvark was built by a visionary founder who moves quickly, sees opportunities and generates ideas. The COO must be a true integrator. You know how to take a vision, turn it into a practical plan, align people around it and drive it through execution. You bring focus, discipline and accountability without slowing down the creativity and speed that make Aardvark special.

You respect what has already been built while bringing your own informed point of view. You are confident enough to lead and humble enough to listen. You can teach the founder, learn from him and build a relationship based on trust, honesty and mutual respect.

Your First Priorities

• Understand the team, develop leaders, identify gaps and make sure the right people are in the right roles.
• Clarify the organizational structure and decision rights.
• Understand the economics and operational drivers of the business.
• Identify the most important systems and processes that need to improve.
• Establish useful operating rhythms, dashboards and accountability.
• Create a practical roadmap for scalable growth.

Required Experience

• Significant senior operating leadership experience as a COO, division president, general manager or comparable operating executive.
• Experience leading approximately 25 to 50 or more employees across multiple departments or operating functions.
• Experience managing a business unit with approximately $20 million to $50 million or more in revenue.
• A demonstrated history of building teams, developing leaders and implementing operating systems.
• Strong knowledge of job costing, labor management and project profitability.
• Experience overseeing complex, deadline-driven, project-based work.
• A record of measurable operational and financial improvement.
• Experience partnering directly with a founder, entrepreneur or highly visionary leader.

Leadership Characteristics

• Proven. You have already produced results in an operation with real complexity, pressure and accountability.
• Humble. You listen before reaching conclusions. You do not need to be the hero of every story.
• Decisive. You gather the right information, make decisions and accept responsibility for the outcome.
• People focused. You develop strong leaders, address underperformance and build teams that become more capable over time.
• Systems minded. You know how to create repeatability and accountability without burying people in bureaucracy.
• Financially literate. You understand job costing, margins, labor, capacity, budgets and the operational decisions that drive financial performance.
• Detail oriented. You understand that quality is often determined by the small things that others overlook.
• Direct and respectful. You communicate clearly, tell the truth and handle difficult conversations without creating unnecessary drama.
• Resourceful. You know how to solve problems, work through ambiguity and make progress without waiting for perfect conditions.
• Ambitious. You want to build something meaningful and leave a lasting mark. You should have the capability and ambition to believe you could run the company one day. That is not a promise of succession. It is the level of leader we want to hire.

Authority

Within agreed budgets and strategic guardrails, the COO will have meaningful authority to hire and terminate employees, restructure departments, clarify roles and reporting relationships, select and improve operating systems, make operational decisions, allocate resources, approve budgeted spending, and hold leaders and departments accountable for results.

Compensation

Aardvark intends to pay very well for the right person. The compensation package will include: Base salary: $245,000 - $285,000, depending on experience. Meaningful performance-based bonus opportunity. Benefits. Relocation assistance when appropriate.

Location and Commitment

This is an in-person leadership role based at our headquarters in Conshohocken, Pennsylvania. Aardvark designs and builds physical experiences, operates a large facility, manages a fleet and leads teams whose work happens in the real world. This role cannot be led effectively from a distance.

Why Aardvark

The experiential marketing industry is consolidating rapidly. As more companies are absorbed into larger organizations, talented operators can find themselves separated from the work, slowed by layers of approval and treated like numbers on a spreadsheet. Aardvark offers something different. We are independent. We are growing. We are close to the work. Good ideas can move quickly. Great people can make decisions, take ownership and see the impact of what they do. This is an opportunity to lead talented people, do incredible work and help scale one of the last great independent experiential marketing companies without losing the creativity, energy and care that made it successful.

How to Apply

We are not looking for a generic résumé and a standard cover letter. Send us your résumé along with a brief note (two or three paragraphs) telling us where you have done this kind of work before and why this opportunity is right for you at this point in your career. If there is strong mutual interest, we will ask you to walk us through your operating history in more detail: what you inherited, what you changed, how you built the team, what systems you installed, what results you produced and what remained stronger after you left.