Chief of Staff (Xora Portfolio Company)
Role Summary
The Chief of Staff will work directly with the CEO to drive execution across company operations, customer engagements, investor relations, hiring, finance, legal coordination, and internal communication.
Key Responsibilities
Convert CEO priorities into clear actions, owners, timelines, and follow through.
Prepare the CEO for customer meetings, investor meetings, board discussions, internal reviews, and strategic decisions.
Track key commitments across customers, investors, advisors, legal counsel, finance, and the internal team.
Identify what is slipping, what needs escalation, and what can be delegated.
Create and manage the company operating cadence, including leadership meetings, weekly priorities, customer follow ups, hiring updates, finance reviews, and board preparation.
Maintain a clear view of the company’s most important objectives, risks, and open decisions.
Turn scattered inputs from meetings, emails, chats, and documents into structured action plans.
Ensure team members know what matters most and what needs to happen next.
Support the CEO in preparing for high stakes customer discussions with semiconductor, energy, and advanced materials companies.
Coordinate proposal preparation, POC scopes, pricing documents, meeting notes, follow up emails, and decision trackers.
Maintain a reliable view of active customer conversations, next steps, blockers, and commercial status.
Work with technical leads to translate complex product and scientific updates into customer ready materials.
Assist with investor updates, fundraising materials, data room organization, board materials, and follow up from investor conversations.
Maintain the company narrative, milestone tracker, pipeline summary, hiring plan, financial overview, and strategic priorities.
Coordinate with finance, legal, and external advisors when needed.
Help the CEO communicate clearly with the team.
Prepare internal memos, meeting summaries, decision records, operating updates, and leadership notes.
Build lightweight systems that make the company more organized without slowing it down.
Own strategic and operational projects that do not clearly sit inside one function.
Drive projects independently from ambiguous starting points to concrete outcomes.
What Success Looks Like
Within the first 30 days, you understand the CEO’s priorities, customer pipeline, investor context, company operating rhythm, and major open decisions.
Within the first 60 days, you are independently tracking key commitments, preparing meeting materials, improving followthrough, and reducing operational noise for the CEO.
Within the first 90 days, you are running a reliable operating system around the CEO and leadership team, with clear priorities, decision records, ownership, and execution discipline.
Requirements
Strong judgment, discretion, and ability to handle confidential information.
Excellent written communication. You must be able to draft clear emails, memos, summaries, and decision notes.
Strong organizational ability. You can manage many moving pieces without losing details.
Ability to operate in ambiguity and create structure quickly.
Comfort working with technical, legal, finance, investor, and customer facing topics.
Ability to work across Singapore and United States time zones when needed.
High ownership mindset. You do not wait to be told every step.
PREFERRED BACKGROUND
Track record of success as a Chief of Staff (or equivalent role) at an early-stage startup.
Previous working experience in deep tech, AI, enterprise software, advanced manufacturing, semiconductors, energy, or scientific computing is an absolute must.
Familiarity with fundraising, board processes, customer proposals, POC execution, vendor registration, and company operations.
Ability to understand technical material quickly and convert it into structured business communication.
Personality Fit
Calm under pressure.
Direct but diplomatic.
Precise with details.
Can push people without creating unnecessary friction.
Cares about making the company sharper, faster, and more disciplined.