Chapel Coordinator

About the role

Provides administrative, operational, and ministry support for Chapel programs and services. Coordinates chapel activities, events, and departmental operations; manages schedules, records, communications, and related administrative functions; and supports the delivery of Christian education and youth ministry programming. Supervises and develops Iona Project Chapel Specialists and student workers through training, planning, mentoring, and spiritual formation while ensuring a safe, organized, and effective ministry environment.

Responsibilities

• Maintain administrative records, files, logs, travel documentation, and archived resident records in accordance with program requirements
• Manage the Chaplain’s calendar, coordinate schedules and events, and ensure timely communication of priorities and activities
• Serve as the primary point of contact for incoming calls, correspondence, and information requests, routing inquiries appropriately
• Coordinate and document meetings, including scheduling, minute-taking, room setup, refreshments, and audiovisual support
• Plan and coordinate chapel ceremonies, special events, and visits from external ministry groups
• Provide administrative and operational support to Chapel staff, including correspondence, research, document preparation, and directory maintenance
• Coordinate travel arrangements, reimbursements, budget tracking, recordkeeping, supply inventory, and purchasing activities
• Supervise student workers and provide leadership, training, and oversight for Iona Project chapel specialists
• Support the administration of Christian education and youth ministry programs, including devotionals, Sunday school, youth groups, retreats, service projects, and special events
• Promote resident spiritual development and program safety by providing guidance, coordinating ministry activities, ensuring adherence to childcare protocols, and maintaining positive resident interactions

Requirements

• A high school diploma or GED equivalency is required
• An Associate degree in a business-related field or completion of college courses in a business-related field is preferred
• A minimum of 2 years secretarial or administrative assistant experience is required
• Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.) is required
• A minimum of 45 wpm typing speed is required
• Proficiency in general office equipment operation is required
• Must possess exceptional time management and detail-orientation skills
• Must be at least 21 years of age
• Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing
• Must possess a valid Texas driver’s license
• Available for travel as needed

Benefits

• 401(k) with company match
• Roth 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Life insurance
• Employee assistance program
• Paid time off
• Housing provided
• Tuition reimbursement
• Wellness program