Certified Payroll Specialist

The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage project setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions. The Certified Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment. This individual must be flexible and willing to work extended hours as needed. Certified Payroll Reporting Prepare certified payroll reports (e.g., WH-347 forms) according to federal, state, and local regulationsSubmit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reportsWork closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documentsCommunicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as neededEnsure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinationsMaintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documentsVerify documentation for apprentice participation when applicablePrepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified laborAssist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bidInternally review payroll records for compliance validation prior to submission of certified payroll reports Payroll Processing Learn the weekly payroll process to assist or cover other Payroll Processors as neededReview & approve timecards through Beitzel Corporation’s proprietary timekeeping software applicationImport timecard data into the company’s ERP software package for processing of employee deductions, employer liabilities, job costing, etc.Review weekly payroll to ensure that pay is properly calculatedIssue weekly direct deposit transactions to employees upon completion of the payroll cycleManage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc. Other Complete and submit state unemployment separation noticesComplete Verifications of EmploymentAssist with Onboarding, Offboarding, and updating employee information Working Conditions Sit, talk, listen, observe, read, write and typeRegularly walk, handle, or feel objects, tools, or controls; reach with hands and armsThe employee must occasionally lift and/or move up to 30 pounds1-3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this positionAssociate degree in Accounting or Business-Related discipline preferredHigh School Diploma or equivalent required Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalismStrong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidenceFamiliarity with Viewpoint preferred but not requiredMust possess strong mathematical and analytical skills - testing required during final candidate assessmentAbility to communicate effectively (both verbally and in writting) and to represent the company in a professional, competent, and courteous manner - testing required during final candidate assessmentProficient in organizational skills with a high level of attention to detail and accuracyDemonstrated ability to excel under pressure and to meet deadlinesAbility to coordinate with cross-functional teams to accomplish common goalsMust be able to effectively adapt to ever-changing and ever-emerging needs of the organization WE ARE NOW EMPLOYEE OWNED Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan. Perks/Benefits Comprehensive BenefitsMedical, Dental, & Vision Insurance with Rx CoverageLife insurance401(k) retirement plan with Company MatchShort/Long term disabilityPaid time off (as outlined in the applicable Benefit's Summary) and 7 paid holidaysPaid lodging, per diem, and transportation provided for out-of-town workEmployee focused work environmentOn-the-job mentoring and trainingInternal job postingsPerformance and salary reviewsEmployee feedback programSafety-first and drug free work environmentsBonuses and incentives for working safelyCompany provided tools and basic safety equipmentPPE allowances with no restrictions on vendorsWeekly pay with premium pay for Sundays and holidaysOvertime available as applicableAdvancement through tailored employee career pathsFinancial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the futureScholarship opportunities for dependent childrenApplicant may also receive additional compensation based on the Company and individual's performances Additional Eligibility Qualifications This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested. AAP/EEO Statement This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law. ADA Statement Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. USD $22.00/Hr. USD $28.00/Hr. Beitzel Corporation is an Industrial Construction and Service Company with over 50 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. The Corporate Headquarters are located in Grantsville, MD with several offices throughout the country. Are you looking for a place to expand your skills and grow in a career? Our company promotes continuous learning, diverse work opportunities, and flexibility. We also provide defined career path advancement, full benefits, and a variety of apprenticeship/continuing education programs. We pride ourselves on the versatility of our skillsets and the variety of services that we provide to our customers. We maintain a high level of respect and dignity for our employees, customers, and for the communities that we serve. We have always held a high regard for providing a flexible work-life balance for our employees and we will continue to do so. We are a diverse and rapidly growing company that is continually on the lookout for emerging markets and opportunities. As an employee, the keys to success are maintaining a positive, can-do attitude and a strong sense of ambition and safety. These key attributes have contributed greatly to the success of our company and to the advancement of our workforce. Openings for experienced workers and training for entry level positions are always available. Start a career with us today!