Central Data Management Specialist

About the role

This position has direct responsibility for all Memphis administrative functions and data management activities, including operations-related data entry, order analysis, control product order entry and release, reception, file management, logistics clerical functions, accounts payable, 222 forms, and DEA-related clerical tasks. The role requires coordination with all Memphis and corporate management. At our Memphis distribution center, employees play a critical role in distributing life-saving products to hospitals, clinics, and nursing homes. The facility operates 24 hours a day, 5 days a week to meet patient needs.

Responsibilities

• Review paperwork to ensure clarity, completeness, and accuracy.
• Maximize office productivity through proficient use of appropriate software applications.
• Maintain accurate records of 222 forms and purchase orders.
• Review records for completeness, accuracy, and timeliness; prepare activity reports for management.
• Coordinate administrative activities across all departments and foster relationships with outside vendors.
• Prepare and coordinate visits to the Memphis site.
• Process receipts and releases in the business system and update appropriate logs.
• Create reports for receipt verifications and check stock levels.
• Maintain adequate stock of office supplies.
• Process inventory adjustments.
• Answer and direct calls from clients.
• Greet guests and provide building access.
• Complete import/export forms for clients.
• Adhere to all formal standard operating procedures related to operations.
• Ensure timely release of client orders.
• Understand the receipt process, controlled substance process, OS&D, and Call Tag Process.
• Provide monthly inventory information to appropriate areas.
• Complete both inbound and outbound DEA Forms 222.
• Formulate emails to DLSS staff as a means of communication.
• Support projects as assigned.
• Perform all tasks assigned by Supervisor or Manager.
• Review paperwork to confirm clarity, completion, and accuracy of all documents.

Position Success Factors

• Effectively communicate with co-workers and supervisors regarding work requirements.
• Pay meticulous attention to detail and possess a task-oriented work ethic.
• Demonstrate flexibility and willingness to modify work schedule to support company needs.
• Successfully complete tasks in a timely manner on a daily basis.
• Receive and convey information accurately and in a timely manner.
• Consistently meet minimum productivity standards.
• Maintain zero defect performance.
• Demonstrate analytical aptitude.
• Be self-motivated and solution-oriented.

Requirements

• High School Diploma or GED required.
• Successful completion of a pre-employment background check.
• Prior experience in a distribution environment preferred.
• Good verbal and written communication skills.
• Basic math skills; calculator use permitted.
• Good attendance and ability to follow instructions without deviation.

Skills

• Ability to maintain composure in a fast-paced environment.
• Focus on detail and quality.
• Ability to complete assigned tasks in a timely manner.
• Efficient use of IT hardware, software, and peripherals for daily tasks.

Benefits

• Starting pay: $17.25 per hour.
• Medical and dental plans.
• Tuition reimbursement.
• Matching retirement plans (401k).
• Health Savings Account (HSA) with EVERSANA contributions.
• Flexible Spending Account (FSA).
• Dependent Care Spending Account (DCSA).
• Up to 18 days accrued paid time off in addition to 10 paid company holidays.
• Employee Assistance Programs offering financial, work-life balance, family planning support, legal solutions, and more at no cost.

Schedule

The Memphis distribution center operates 24 hours a day, 5 days a week. Flexibility to modify work schedule to support company needs is required.

Uniform Requirements

Mandated uniform includes khaki-colored pants, close-toed shoes, and a blue shirt. Leggings, yoga pants, or any form-fitting stretch pants are not permitted. Shoes should be sturdy and provide full coverage, ensuring no skin or socks are visible. After a 60-day probationary period, employees receive an allotment for customized EVERSANA uniforms.