Central Billing Coordinator (on-site)

About the role

The Central Billing Coordinator champions client billing and practice management of all services provided by the firm. This role collaborates with Client Relationship Leaders (“CRLs”) and engagement teams to process and monitor invoices, resolve billing discrepancies, and ensure accurate billing records.

Responsibilities

• Collaborate and communicate with CRLs and their engagement teams on a regular basis in order to gain knowledge on billing expectations related to specific industry standards and individual job progress.
• Continually analyze past billing and current trends to actively participate in billing discussions, providing suggested amounts to bill for both standard and out of scope work.
• Maintain accurate billing records and files.
• Stay up to date on industry regulations and trends related to client billing, comparing and analyzing billing rates and job specifics across the firm to ensure industry consistencies and standards are met.
• Process and monitor invoices to ensure accuracy and completeness, identifying and correcting any discrepancies or errors.
• Prepare and submit reports on billing activities and trends.
• Involvement on other billing-related matters, assisting with new client setup, data validation, creation and maintenance of Billing Schedules, monitoring prepaid, installment, and scheduled bills for client WIP consumption, and assisting with AR posting, data management updates, AR adjustments, AR helpdesk, ad hoc client expense entries, and proactive analysis of production, profitability, and overall financial performance on a weekly basis.
• Assist in communicating with clients and CRLs to resolve billing issues.
• Aid in matters related to the entire revenue cycle, including AR posting, data management updates, AR adjustments, AR helpdesk, ad hoc client expense entries, and proactive analysis of production, profitability, and overall financial performance on a weekly basis.

Requirements

• 3 years of related administrative experience preferred
• Minimum of 2 years of billing or accounting preferred
• High school diploma or equivalent required
• Associate's or Bachelor’s in Business Administration or Finance preferred
• Advanced proficiency with Workday or similar PSA software is preferred
• Proficiency in Microsoft Windows and Office products (Word, Excel, Outlook, PowerPoint) is necessary

Qualifications

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Benefits

Wellness at CLA focuses on the physical, financial, social, and emotional well-being of our CLA family members and offers comprehensive benefit options including health, dental, vision, 401k, and much more. For a complete list of benefits, click here.