Central Billing Coordinator (on-site)

About the role

The Central Billing Coordinator champions client billing and practice management of all services provided by the firm. This role collaborates with Client Relationship Leaders (“CRLs”) and engagement teams to process and monitor invoices, resolve billing discrepancies, and ensure accurate and timely billing.

Responsibilities

• Collaborate and communicate with CRLs and their engagement teams on a regular basis to gain knowledge on billing expectations related to specific industry standards and individual job progress.
• Continually analyze past billing and current trends to actively participate in billing discussions, suggesting appropriate amounts for both standard and out-of-scope work.
• Maintain accurate billing records and files, identifying and correcting any discrepancies or errors.
• Stay updated on industry regulations and trends related to client billing, comparing and analyzing billing rates and job specifics to ensure consistency and standards are met.
• Process and monitor invoices to ensure accuracy and completeness, reviewing billing information to identify discrepancies or errors, and working with CRLs and engagement teams to ensure out-of-scope activities are properly billed.
• Prepare and submit reports on billing activities and trends.
• Involvement on other billing-related matters as needed, collaborating and assisting with tasks such as new client setup, data validation, creation and maintenance of Billing Schedules.
• Continually monitor prepaid, installment, and scheduled bills for client WIP consumption necessary.
• Aid in resolving billing issues with clients and CRLs.
• Assist with matters related to the entire revenue cycle, including AR posting, data management updates, AR adjustments, AR helpdesk, ad hoc client expense entries, and more, as needed.
• Support the Managing Principals, CRLs, Operations Directors, and team Seniors and Directors with proactive analysis of production, profitability, and overall financial performance on a weekly basis.

Requirements

• 3 years of related administrative experience preferred
• Minimum of 2 years of billing or accounting experience preferred
• High school diploma or equivalent required
• Associate's or Bachelor’s in Business Administration or Finance preferred
• Advanced proficiency with Workday or similar PSA software is preferred
• Proficiency in Microsoft Windows and Office products (Word, Excel, Outlook, PowerPoint) is necessary

Qualifications

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Benefits

Wellness at CLA focuses on the physical, financial, social, and emotional well-being of our employees and offers comprehensive benefit options including health, dental, vision, 401k, and more. For a complete list of benefits, click here.