Center Administrative Assistant-Lynden

About the role

The position is responsible for assisting the Center Manager in personnel and office administration functions. It involves processing employee paperwork, managing schedules, and coordinating meetings.

Responsibilities

• Processing employee paperwork, workplace injury paperwork, and maintaining employee data.
• Aiding in interviews and providing input on candidates.
• Assisting with the collection and organization of pre-employment documents.
• Completing, processing Purchase Orders (PO), Expense Reimbursement Requests, and reconciling expenditures.
• Maintaining and reconciling petty cash, collecting and organizing monthly reports, and submitting them to the Center Manager.
• Maintaining resource manuals and ordering office, health, and classroom supplies.
• Maintaining meeting/training schedules, organizing events, and reminding participants of meeting schedules.
• Recording and maintaining accurate and compliant documentation, including personnel, in-kind, USDA, safety, and financial information.
• Participating in community and/or parent meetings, taking notes, and keeping formal minutes.
• Maintaining confidentiality of program and client related information.
• Contributing to in-kind contributions through the request of goods, services, cash donations, and encouraging volunteers.
• Maintaining confidentiality of program and client related information.
• Performing all other duties as assigned.

Requirements

• Acquire an ECE State Certificate or 47 ECE related credits within five (5) years of the time of hire.
• Proficiency with personal computers, including Microsoft Office.
• Accurate data management, documentation, and recordkeeping skills.
• Excellent communication and interpersonal skills.
• Experience in policy and procedure processes.
• Ability to learn new tasks quickly and efficiently.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Knowledge of office administration procedures.
• Ability to maintain a good working relationship with all co-workers and the general public and use good judgment in recognizing the scope of authority.
• Strong customer service focus and ability to work with culturally diverse employee populations.
• English/Spanish bi-lingual fluency is a distinct advantage.

Qualifications

• Must be at least 18 years of age.
• Ability to travel to perform job duties and responsibilities.
• Pass initial and periodic background check.
• Pass initial and periodic employee health clearance.
• Current Food Handler card.
• Current First Aid / CPR cards.
• Subject to initial and periodic TB screen.
• Human Immunodeficiency Virus (HIV / AIDS) training.
• Blood Borne Pathogen training.
• MMR immunization record or proof of immunity.
• Subject to drug and/or alcohol testing per IDC Drug and Alcohol policy.
• Obtain required initial STARS/MERIT training within six (6) months of employment of position.
• Obtain Fifteen (15) hours continuing in-service training annually (*10 must be STARS hours).
• Complete any/all required training related to the position.
• Sign a Confidentiality Agreement.