CCPA - Administrative Assistant (CA)

Position Responsibilities

• Assessment & Lab Operations: Manage OSCE and virtual assessment logistics, recruit and onboard standardized patients, schedule labs, oversee inventory, and manage lab setup and teardown.
• Remediation & Accommodations: Coordinate specialized scheduling and accommodations for students needing retakes or disability services.
• Exam Proctoring: Supervise high-stakes assessments, enforce "clean desk" policies, and manage technical troubleshooting.
• Academic Liaison & First-Line Communication: Act as a strategic gatekeeper for faculty, handle initial student inquiries, and manage a formal appointment system.
• Attendance & Professionalism: Review and process student absence requests, maintain a day-off tally, and track professionalism infractions.
• IPE Coordination: Serve as the liaison for Interprofessional Education (IPE) events with Nursing and MD programs.
• Guest Lecture & Adjunct Management: Manage administrative onboarding for adjuncts and guest lecturers, maintain a Master Adjunct Calendar, and ensure digital and physical campus access.
• Financial Administration: Process check requests for adjunct faculty and guest lecturers, manage purchasing requisitions for lab supplies, and organize faculty/staff interview days.
• Recruitment: Organize faculty/staff interview days, create itineraries, and handle related paperwork.
• Communications: Serve as the primary point of contact, manage correspondence, and provide minutes for assigned committees.
• Major Program Events: Manage the White Coat Ceremony, coordinate Open House events, and support other programmatic outreach initiatives.
• General Operations & Faculty Support: Provide clerical assistance, schedule committee meetings, produce accurate minutes, and maintain organized data files.

Requirements

• Technical Proficiency: Advanced knowledge of Microsoft Office products and familiarity with digital meeting platforms.
• Compliance Knowledge: Understanding of FERPA and confidentiality guidelines.
• Detail Orientation: Ability to audit documents, manage detailed inventory lists, and maintain data integrity.
• Communication: Strong verbal and written communication skills, with the ability to assertively coordinate schedules via phone and email.
• Education Requirement: High school diploma.
• Experience Requirement: 3-5 years experience in an administrative role.

Qualifications

• Ability to commute to the Santa Maria campus for the first few weeks of employment until the relocation.

Benefits

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among others. Employee-elected benefits would begin the first of the month following hire date.