Catering Services Admin Assistant - PA Conv Ctr - Admin

Job Responsibilities

• Prepare, print, and organize Banquet Event Orders (BEOs) and related event documentation
• Assemble and distribute event packets for catering staff and management
• Maintain accurate and organized filing systems for event paperwork
• Monitor callout log and lateness and ensure proper disciplinary action is prepared for delivery before their next shift
• Draft and track disciplinary documentation as needed
• Affirm all printed materials are accurate, clearly formatted, and ready in advance of events
• Support catering managers with administrative event setup needs
• Afford assistance with creating and maintaining schedules for hourly catering staff
• Track staffing needs and availability in coordination with catering leadership
• Update schedules and communicate changes internally as needed
• Cook up interview scheduling for prospective catering employees
• Cooperate with HR for proper employee onboarding and record maintenance
• Offer general administrative support to the catering management team
• Support special projects and operational tasks as assigned

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Previous administrative experience required (hospitality or catering experience a plus)
• Strong organizational and document management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• High attention to detail
• Strong time management and organization
• Ability to work independently and as part of a team
• Clear internal communication skills
• Discretion and professionalism with sensitive information
• Adaptability and reliability

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.