Catering Coordinator

Additional Considerations (if Any)

About the role

The Catering Coordinator position at Hy-Vee is a non-exempt role within the Catering department. This position is responsible for setting department standards for customer service, employee relations, cleanliness, sanitation, professional appearance, and overall profitability. The role also involves coordinating the delivery of the freshest and best quality product at a competitive retail price, ensuring a positive company image, and providing courteous, friendly, and efficient customer service.

Responsibilities

• Maintains a positive attitude; creates an atmosphere of friendliness and fun through flexibility and teamwork.
• Generates a friendly atmosphere by encouraging employees to greet and speak to customers; providing prompt, courteous, and efficient service to customers and sets a good example.
• Sets the department standards for customer service, employee relations, cleanliness, sanitation, professional appearance and overall profitability.
• Provides prompt, efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important people in the store.
• Smiles and greets customers in a friendly manner, whether the encounter takes place in the employee’s designated department or elsewhere in the store.
• Makes an effort to learn customers’ names and to address them by name whenever possible.
• Aids customers by escorting them to the products they're looking for, securing products that are out of reach, loading or unloading heavy items, making note of and passing along customer suggestions or requests, performing other tasks in every way possible to enhance the shopping experience.
• Answers the telephone promptly when called upon, and provides friendly, helpful service to customers who call.
• Handles and satisfies customer issues.
• Determines department goals with store director.
• Makes a detailed order and coordinates order with all departments involved (kitchen, bakery, delicatessen, etc.).
• Contacts businesses and prospective customers to inform them about the catering service.
• Develops contracts for “exclusive” Hy-Vee only caterings.
• Recommends and buys equipment with Store Directors approval.
• Consults with customers on available rental companies.
• Attends department Manager meetings and obtains baseline prices from them.
• Finds retail pricing and insures correct pricing.
• Prepares the customer bills, extends invoices, posts invoices, and oversees department bookkeeping procedures.
• Develops and maintains standard catering practices and checks multi catering events for quality control.
• Answers phone calls and returns calls from voice mail in a timely and efficient manner.
• Develops guidelines for the departments’ performance in the absence of the Manager.
• Organizes shows and events for the store, i.e. Bridal show, Holiday show.
• Sets up displays for events, and communicates with the events coordinator for annual events information.
• Ensures proper temperatures and storage procedures are maintained to guarantee freshness and control shrink of product.
• Understands and troubleshoots equipment and ensures maintenance is performed.
• Maintains strict adherence to department and company guidelines related to personal hygiene and dress.
• Adheres to company policies and individual store guidelines.
• Reports to work when scheduled and works expected number of hours.

Qualifications

• High school or equivalent experience and over one year up to three years of similar or related work experience.
• Must have the ability to solve practical problems: non-verbal symbolism: comprehend most abstruse concepts.
• Possess the ability to compose original correspondence; follow technical manuals and have increased contact with people.

Skills

• Partnerships
• Growth mindset
• Results oriented
• Customer focused
• Professionalism

Benefits

This position offers a competitive salary and benefits package, including health insurance, retirement plans, and paid time off.

Pay

The Catering Coordinator position at Hy-Vee offers a competitive salary based on experience and qualifications.

Schedule

This position operates on a flexible schedule to accommodate the demands of the job, which may include evenings, weekends, and holidays.