Cash Application Specialist

Hawkins Parnell & Young has an opportunity for an experienced Cash Applications Specialist. This position is responsible for accurately and efficiently processing incoming client and insurance carrier payments, applying cash receipts to outstanding invoices, and reconciling accounts receivable within the firm's accounting systems. This role plays a critical part in maintaining accurate financial records, supporting timely collections, and ensuring strong working relationships with insurance carrier clients and internal teams. Key Responsibilities Accurately post and apply incoming payments (checks, ACH, wire transfers, credit card payments) to client invoices in AderantMonitor lockbox, EFT, and electronic payment portals for incoming receiptsResearch and resolve unapplied cash, short pays, overpayments, and payment discrepancies in a timely mannerReconcile daily cash receipts against bank deposits and general ledger entriesCommunicate with insurance carrier representatives regarding payment application questions, remittance details, and invoice discrepancies.Process refunds, write-offs, and adjustments in accordance with firm policy and client billing guidelinesMaintain organized documentation of remittance advices, payment backup, and correspondence for audit purposesGenerate and distribute cash application reports, aging reports and unapplied cash reportsAssist with month end close processes related to cash receipts and accounts receivableSupport internal and external audits by providing payment documentation as neededIdentify process improvement opportunities to increase efficiency and accuracy of cash application procedures Required Qualifications 5+ years of experience in cash applications, accounts receivable, or billing, ideally within a law firm, professional services, or insurance environmentProficiency with accounting / billing software and Microsoft ExcelStrong attention to detail and accuracy in high-volume transaction processingExcellent organizational and time-management skillsStrong written and verbal communication skills for interacting with clients, adjustors and internal teams Preferred Qualifications Experience with AderantPrior experience in insurance defense law firmKnowledge of general accounting principles and accounts receivable reconciliation Skills Accuracy and attention to detailAnalytical and problem-solving skillsAbility to manage high transaction volume under deadlinesDiscretion in handling confidential financial and client informationTeam-oriented with strong interpersonal skillsAdaptable to multiple client billing requirements Benefits Comprehensive medical, dental and vision coverageLife insuranceShort term and long term disability401K plan with annual 3% contribution, 100% vested from year oneProfit sharing eligibilityEmployee assistance programPaid maternity and paternity leave Why Hawkins Parnell & Young, LLP? Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide. Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding. Hawkins Parnell & Young is an Equal Employment Opportunity Employer.