Career Success Coordinator

About the role

The Career Success Coordinator provides comprehensive operational, programmatic, and administrative support to the Office of Academic & Career Success (OACS). The role leads planning and execution of OACS programs and events, serves as a key resource to students and employers, and advances student engagement through strategic outreach initiatives and social media management. Additional responsibilities include creation of programs and resources, administration and optimization of departmental databases, and support for institutional initiatives led by the Associate Provost such as accessibility and accommodation services, student conduct administration, the behavioral intervention team, and special projects.

Essential Functions

• Lead the planning and execution of in‑person and virtual events for OACS, including career fairs on Center City and Dixon campuses, overseeing logistics such as scheduling, venue coordination, catering, event communications, audiovisual support, and financial processing.
• Conduct departmental operations, including financial management and purchasing, timekeeping processes, supervising student employees, and oversight of facilities and physical spaces.
• Develop student resources and workshops for academic and career success; perform resume reviews.
• Manage administrative operations related to the student conduct process and behavioral intervention team, coordinating schedules, communications, documentation, and case logistics among multiple participants.
• Coordinate the administration of student accommodations, including exam logistics, secure handling of confidential materials, and oversight of assistive technology resources to ensure equitable access.
• Develop and implement employer engagement and outreach strategies to strengthen recruiting partnerships; analyze engagement data.
• Manage departmental technology platforms and databases, ensuring data integrity, reporting accuracy, and providing technical support to students, employers, and alumni.
• Prepare monthly and annual reports on student engagement, program participation, events, workshop effectiveness, and budgets.
• Perform additional duties as assigned.

Competencies

• Customer and technical support with a preference for student‑facing experience.
• Event planning and management.
• Reporting and management of systems such as Handshake, Banner, Maxient, TouchNet, Workday, etc.
• Understanding of university processes and protocols.
• Department budgeting.
• Social media account management.

Education and Experience Requirements

• Associate’s degree required; Bachelor’s degree preferred.
• Previous administrative experience in student affairs or university administration preferred.

Schedule

Workday – Day shift (United States of America).

Benefits

• Medical (including prescription) insurance for full‑time, part‑time, per‑diem, adjunct, and temporary staff.
• Supplemental insurance, dental, vision, life and AD&D insurance.
• Short‑ and long‑term disability coverage.
• Flexible spending accounts.
• Retirement plans.
• Tuition assistance and tuition discounts after one year of full‑time service or two years of part‑time service.
• Access to voluntary benefits offering group rates on insurance and discounts.