Capital Projects Manager

About the role

The Capital Projects Manager is responsible for planning, coordinating, and overseeing capital improvement projects (CIP), construction initiatives, and infrastructure investments for the City of Anna Maria (City). This position provides administrative and technical management of capital projects from concept through completion, including procurement, contract administration, budget monitoring, and coordination with consultants, contractors, and regulatory agencies.

Responsibilities

• Coordinates planning and implementation of capital improvement projects
• Develops project scopes, cost estimates, and schedules
• Prepares and manages RFPs, RFQs, ITBs, and related procurement documents
• Oversees consultant and contractor performance to ensure compliance with contract terms
• Monitors project budgets and provides regular financial updates
• Reviews construction plans, shop drawings, and submittals in coordination with engineers and design professionals
• Conducts site visits to monitor project progress and quality
• Ensures projects comply with applicable federal, state, and local regulations
• Prepares Commission agenda items and presents project updates
• Maintains accurate project documentation and records
• Ensures service agreements are executed and maintained for all recurring vendors
• Works in partnership with department leaders to oversee vendor relationships, resolve performance issues, and promote accountability and service excellence
• Ensures accurate and timely completion and submission of all required reports to third parties
• Proactively identifies, researches, and applies for grant funding opportunities to support capital improvement projects and long-term infrastructure planning

Requirements

• Bachelor’s degree in civil engineering, construction management, architecture, public administration, or related field
• Three (3) years of experience in capital project management, construction oversight, or municipal infrastructure
• Valid Florida driver’s license

Preferred Qualifications

• Experience in municipal procurement processes

Skills

• Knowledge of municipal capital improvement planning and budgeting processes
• Knowledge of public procurement procedures including RFPs, RFQs, and bid administration
• Knowledge of construction management principles and contract administration practices
• Knowledge of applicable federal, state, and local regulations related to public infrastructure
• Knowledge of grant administration and compliance requirements
• Skill in the use of Microsoft Office products (Word, Outlook and Excel) and applicable department and organization specific software
• Skill in reviewing technical plans, specifications, and construction documents
• Skill in preparing professional reports, presentations, and Commission agenda items
• Skill in negotiating and coordinating with contractors, engineers, and consultants
• Ability to clearly communicate and understand information in English, orally and in writing
• Ability to manage multiple priorities to ensure that deadlines are met
• Ability to analyze complex project issues and develop practical solutions
• Ability to exercise sound judgment in contract oversight and project decision-making
• Ability to communicate effectively with elected officials, staff, contractors, and the public

Work Environment & Physical Demands

Work is performed in both office and field environments. Regular site visits to construction locations are required. May require occasional off-hours attendance at meetings or events. The position requires light to moderate physical activity, including site inspections, standing, walking on uneven terrain, and reviewing plans and documents.

Special Requirements

Emergency Response Status: As a condition of employment, City of Anna Maria employees may be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

Pay

Salary $85,000 - $90,000

Schedule

Full Time

Benefits

No benefits are specified.