Capital Project Budget Analyst - FF&E

What We Offer

• Competitive health & wellness benefits
• 401(k) & company match
• Paid Sick Days, Vacation, and Holidays
• Paid Bereavement
• Paid Pet Bereavement
• Training & Development opportunities
• Career growth
• Tuition Reimbursement
• Pet Insurance
• Team Member Hotel Rates, other discounts, perks and more

Who We Are

The Capital Project Budget Analyst will work closely with Vice President of Design & Construction and Project Managers to support the daily contract commitment functions of Design & Construction Team and Finance Departments. They will comply with Finance controls and reporting for capital project Furniture, Fixtures & Equipment purchase orders, consultant contracts, and managing invoice processing and queries. They will also support the D&C team in preparation of contract back up material in pay application review and approval.

What We’re Looking For

• A relationship builder with a dynamic approach to developing connections
• A continually curious forward thinker who loves to find creative solutions
• A team builder with the ability to establish a strong following
• Comfortable with taking the lead in a variety of settings
• Collaborator who excels in an exciting, ever-evolving environment

Who You Are

• Responsible for Contract commitments, processing, tracking change orders & invoice processing.
• Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
• Process approved Contracts in Oracle system, change orders, budget increases.
• Review and verify vendor invoice compliance prior to Project Manager’s review and approval.
• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
• Track monthly billings and prepare regular update reports for review with Project Manager.
• Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team’s specifications.
• Obtain vendor information and ensure deposit requirements are processed for payment.
• Aid the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
• Create and update typical project cost summary reference for Design & Construction department use.
• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms.
• Update OS&E library with specifications sheets, image, and negotiated unit costs.

Your Experience Includes

• Understanding and knowledge of basic accounting principles
• Strong interpersonal and time management skills
• Results driven; Highly organized and detail oriented with ability to manage large volumes of data
• Discipline and self-motivation with strong ability to multitask
• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint)
• Experience with databases
• Minimum of three (3) years of project accountant experience
• Previous experience in Purchasing and / or Construction fields
• Experience with Oracle databases
• BS/BA degree preferred in finance, accounting or relevant/similar discipline but not required.