Cancer Education Programs Coordinator - Hybrid - Cancer Center

About the role

The Holden Comprehensive Cancer Center at the University of Iowa is seeking a Coordinator for Academic or Clinical Program Management & Services. This position provides administrative support for various programs including the Post-Baccalaureate Fellowship Program (ICARE), HCCC Research Seminar Series, Career Development Series, Emerging Leaders Council, Scholar Exchange(s), PRSPR Club, mentorship enhancement efforts, and Postdoc Skill Building Series.

Responsibilities

• Recruit, Admit and Retain Prospective and Current Students for Programs, Major Departments or Colleges
• Serve as the first point of contact via e-mail, telephone, and/or written correspondence for the programs.
• Consult with and communicate admission policies and procedures to current and prospective post-baccalaureate trainees.
• Liaison with UI Graduate College, OVPR Office, and Admissions to facilitate all aspects to admit and retain post-baccalaureate trainees.
• Aid in planning and attending campus recruitment activities for the programs.
• Aid in planning and attending career development programs.
• Represent the programs at events.
• Coordinate recruitment activities for prospective students.
• Serve as the primary point of contact for interviewees, potential recruits, current and graduated learners, while maintaining confidentiality.
• Assist and advise student committees.
• Collect candidate admissions data from multiple sources; assist in developing and maintaining detailed database.
• Enrollment Management
• Assist in developing and implementing departmental courses in MAUI and ICON for the program.
• Submit course enrollment and grades through MAUI.
• Advise and inform post-bac program students.
• Monitor course enrollments and assist with scheduling and course selection.
• Grant special permission for courses.
• Evaluate non-program students for appropriate enrollment in restricted program courses.
• Appoint incoming students for programs with all HR processes, complete I-9 and other required onboarding.
• Request computer and building access.
• Edit and assemble orientation material and monitor for completion of compliances.
• Liaison with faculty mentors, the HCCC, and instructors, and supporting programs.
• Facilitate orientation events.

Qualifications

• A Bachelor’s degree or an equivalent combination of education and experience is required.
• Some (1-2 years) administrative and academic experience.
• Demonstrated ability to meet deadlines, follow-up, and multi-task with minimal supervision.
• Demonstrated ability to work collaboratively across functions, levels, and departments towards shared objectives.
• Demonstrated organizational and project management skills.
• Excellent verbal and written communication skills.
• Demonstrated proficiency in computer software applications, especially Microsoft Office Suite.
• Demonstrated working proficiency in the ability to work with variety of individuals and groups in a constructive manner is required.
• Demonstrated initiative to lead and develop programs.
• Knowledge and ability to serve as an informal resource for trainees and applicants.