Campus Space Planner

About the role

Provides leadership in the development, management, and implementation of the University’s Operating Procedures (UOP) for space management. This position reports to the Associate Director of Planning in PDC.

Responsibilities

• Track, analyze, and process space requests and releases.
• Serve as a member of the Space Allocation Advisory Committee to facilitate space reallocation, related policy and/or procedures, and other space management-related recommendations to the Provost, the Senior Vice President for Finance and Administration, PDC Associate Director of Planning, PDC Director, Executive Director of Facilities Management, and other senior leadership as requested.
• Manage the University’s space and landholdings database in coordination with the GIS/CAD Specialist to ensure accuracy of the space data, associated building diagrams, and landholdings data.
• Coordinate the annual space survey, including training manual modifications, training set-up, surveyor identification, and assistance to surveyors during survey cycle.
• Prepare required institutional, state, and federal space reporting, including IBB facilities reporting, the UVM Sourcebook, State PILOT, the National Science Foundation Survey of Facilities in the Sciences and Engineering, and documentation supporting Facilities and Administrative (F&A) rate negotiations.
• Provide expertise for campus-wide and project-specific planning initiatives, including but not limited to feasibility studies, facility acquisition and disposition reviews, and land-use planning.
• Review all project requests to confirm space allocation and ensure alignment with UVM’s space management UOP, space guidelines, and coordinates with Planners regarding any local and/or state permitting.

Minimum Qualifications

• Bachelor’s degree in related field and five to six years minimum related experience required.
• Demonstrated planning, collaboration, analytical, communication (written and verbal) skills required.
• Experience with space tracking software (ex Planon, Attain) required.
• Proficiency in Excel required.
• Experience with GIS and CAD preferred.
• Proven ability to handle multiple priorities concurrently.
• Excellent communication, presentation, problem solving, and team building skills.
• Ability to work effectively with a variety of community members with a proven track record in workplace diversity and inclusion, and environmental sustainability.
• Ability to deliver exceptional value and customer service to stakeholders.

Desirable Qualifications

Knowledge of an educational or municipal setting is desirable.

Pay

$81,000–$86,000 annual salary

Schedule

• A probationary period may be required.
• Occasional evening and/or weekends required (if non-exempt position, may result in overtime).
• This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy.
• FLSA Exempt.

Other Information

Background Check required for this position.