Campus Secretary - TexasWorks Dallas

Position Summary

The Campus Secretary provides administrative and secretarial support for the Campus Director/Headmaster and department. Duties include typing, filing, scheduling, financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Additionally, answering non-routine correspondence and assembling highly confidential and sensitive information are part of the role.

Qualifications

• Education/Certification: 1 year certificate from college OR technical school
• Experience: 2+ years of experience in working within an office environment
• Experience: 2+ years of experience working with the Google and Microsoft Office suite of applications
• Experience: 2 years of related experience and/or training; or equivalent combination of education and experience

Required Knowledge, Skills, and Abilities (KSAs)

• Able to alphanumerically and chronologically file documents, develop office procedures, and follow directions
• Able to handle confidential information in a professional and secure manner
• Able to answer phones, take messages, and direct others to the appropriate staff and/or department
• Able to type 60+ WPM
• Able to work office equipment
• Able to disseminate information according to ResponsiveEd, State, and Federal Guidelines
• Excellent verbal and written communication skills
• Able to learn customized computer programs
• Able to communicate effectively verbally and in writing with staff, students, and parents
• Able to manage multiple priorities effectively
• Able to develop and maintain effective working relationships
• Able to travel as necessary

Responsibilities and Duties

• Assist parents in completing Enrollment forms and ensure Cumulative Record folders are completed according to state and school requirements
• Communicate effectively with Parents and corporate staff via email, telephone, fax, and in person in a professional manner
• Absorb reports for the school, faxes or email reports to the appropriate corporate staff
• Ensure timesheets are completed daily and sent to corporate staff prior to each payday
• Ensure curriculum order is compiled and sent to corporate staff
• Complete Purchase Order (PO) for corporate staff approval so that school supplies may be ordered
• Maintain Student Attendance Records and fax these to the Public Education Information Management System (PEIMS) Coordinator
• Ensure appropriate enrollment forms are completed and sent to the PEIMS Coordinator in a timely manner
• Track students who leave or withdraw from the school and ensure appropriate documentation of leave codes
• Greet visitors, determine nature of business, and direct visitors to the appropriate destination
• Talk with student encountering problems, resolve problems, or direct student to teacher or Campus Director
• Answer telephones to provide information, take messages, or transfer calls to the appropriate staff and/or department
• Accept, track, and deposit funds for lunches, school supplies, and student activities
• Organize and manage the meal program to follow federal and state guidelines
• Prepare the daily and monthly reports and email reports to the appropriate corporate staff
• Disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts
• Maintain calendar of school events
• Compile transcripts for students
• Perform special projects, during and after normal business hours, and other duties as assigned
• Note: After normal business hours may include, but is not limited to, Saturdays
• Travel as necessary

Equipment Used

• All equipment required to perform jobs duties and tasks previously described

Physical / Environmental Factors

• The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job