Campus Community-Use Coordinator

About the Role

Under the supervision of the Steamboat Campus, the Campus Community Use Coordinator maximizes campus room usage to enhance community connections and strengthen strategic partnerships utilizing the CMC Steamboat campus. The position actively encourages community members to utilize CMC Steamboat’s rooms for meetings, events, and dining and serves as the primary point of contact for all bookings, facility use, rental agreements, and special needs.

Responsibilities

• Support the campus in planning and coordinating meetings, conferences, seminars, demonstrations, tours, and formal visits; handle all shift problems and deviations in accordance with established instructions, priorities, commitments, and departmental goals.
• Coordinate logistical details for meetings and events, including client walkthroughs, on-site support, room setups, catering coordination, audio-visual services, parking/transportation, internet access, reception, and tours.
• Review requirements and make recommendations for proposed event arrangements; identify and notify supervisor of scheduling conflicts and provide recommendations on various aspects associated with visits, conferences, seminars, or meetings.
• Manage space requests and event reservations; schedule space and respond to all inquiries in a timely manner. Maintain a room usage database to strategically block off time for student activities, conferences, student recruitment activities, and special events.
• Provide general building oversight, including opening and closing the facility, inspecting space for damages and cleanliness, and assisting with upkeep and organization of inventory.
• Report and resolve problems within the campus facility, including emergencies, incidents, customer and building needs, while following proper action and/or reporting protocols.
• Use appropriate offices to register lodging, catering, maintain regulations, directives, and pertinent information on visitor protocol, including local requirements and guidance.
• Conduct hourly rounds to monitor building usage, secure areas not in use, check the condition of the facility, and check in with student employees on duty.
• Supervise student staff during their shifts; assist in hiring, training, and evaluating staff, and inform supervisor of any changes affecting visitor control.
• Provide support to special projects, initiatives, and events as needed; serve as the point of contact for planned visitors.
• Provide primary support for prospect/donor events in Steamboat.
• Set up and maintain the campus facility-use database each semester once the class schedule is finalized.
• Ensure timely and collaborative communication with Steamboat faculty and staff through weekly updates, addressing room conflicts proactively and arranging alternatives.
• Maintain responsive and friendly interaction with community members, with high attention to detail for all inquiries and bookings.
• Coordinate with the Campus Budget Manager and Accounts Receivable Coordinator to ensure all invoices and receivables are monitored and routed appropriately, aligning all business functions with college policies and procedures. Monitor budgets.
• Work closely with the facilities department to support setup, takedown, cleaning of spaces, and logistics coordination around events. Support fleet/vehicle reservations and processes.
• Coordinate summer conference activity space, staffing, and operations. Ensure safety and security of students and facilities during activities/special events. Monitor budgets, negotiate and prepare contracts, and manage billing. Develop and provide publicity.
• Perform other duties as assigned by the supervisor.

Requirements

• Bachelor’s Degree and three years of related experience, or an equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the functions of the position. A degree in a related field and experience in public employment and/or education is preferred.
• Knowledge of technology use, including experience with standard Microsoft Office software, particularly Excel.
• Ability to relate well and work effectively with multiple constituencies and audiences.
• Excellent verbal and written communication skills.
• Knowledge of office systems; MS-Office preferred.
• Ability to read, write, speak, and understand English well; read and interpret regulations accurately.
• Ability to follow directions, complete tasks timely and accurately, and accept supervisory input and constructive criticism.
• Ability to work in a high-paced environment, manage stress, multitask, and meet deadlines.
• Dedicated commitment to providing exceptional customer service, seeking opportunities for efficiencies, and alignment with the mission of the College.
• Bilingual (English/Spanish) or conversational language abilities are preferred.
• Must be authorized to work in the United States without the need for current or future sponsorship.
• Must perform assigned duties within the State of Colorado and accurately report work location at all times.

Working Conditions

• Constant sitting; occasional walking, standing, and driving.
• Occasional handling of objects, pushing/pulling; frequent reaching with hands/arms and use of finger movements.
• Occasional lifting, carrying, pushing, or pulling objects up to 50 lbs.
• Constant written and oral communication; occasional reasoning, analyzing, and performing calculations.
• Daily use of a computer and standard office equipment; occasional driving of a vehicle.
• Altered work schedules, including evenings and/or weekend hours.
• Travel within the College district/service area may be required.

Benefits

• Medical, Dental, and Vision insurance
• Life Insurance and Pet insurance
• Retirement contribution
• Tuition reimbursement
• Annual and sick time
• Mental health resources
• Healthy lifestyle benefits
• Affordable transitional housing may be available based on eligibility and availability
• Relocation assistance, if applicable

Pay

Hiring range: $55,806.40 - $62,004.80 annually ($26.83 - $29.81 hourly), depending on a combination of education and experience. CMC utilizes a wage progression compensation model that accounts for a candidate’s skills and experience.