CAA ICON – Project Controls Manager (San Antonio)

Responsibilities

• Focus on all aspects of cost management, including tracking, forecasting, and resolving any potential scope changes, delay claims, design impacts, cash flow, and payment requisitions.
• Maintain and update all aspects of the project budget and cash flow, including budget transfers, client-approved adjustments, exposure logs, and contingency adjustments.
• Maintain and update the project exposure log and incorporate and monitor other relevant cost logs from contractors and consultants.
• Obtain client signatures for all budget adjustments on appropriate forms.
• Prepare a detailed cash flow analysis with regular updates.
• Coordinate with the client’s financial department regarding the forecast of costs, including any project schedule issues or known financial issues.
• Focus on all aspects of monthly billings and payment application management, including tracking, forecasting, and resolving any potential discrepancies between invoices, payment applications, and project budget.
• Set up and maintain an internal invoice tracker and ensure it is in alignment with the project budget.
• Evaluate, offer recommendations, and adjust, as necessary, all contractor payment applications (design and construction) to ensure accuracy with work-in-place, stored materials, and compliance with specified quality of materials, systems, and installations.
• Lead invoice and payment coordination with client, lenders, contractors, and consultants.
• Lead monthly lender site-walks and pay app review meetings.
• Lead weekly or bi-weekly budget review meetings with the client and other stakeholders.
• During the pre-construction phase, assist the Project Executive in finalizing the construction costs, including the review and negotiation of the Guaranteed Maximum Price (GMP) for the Project.
• During the construction phase, monitor and track the use of any allowances or contingencies, whether used by the contractor and/or the Client.
• Analyze change order requests and additional service requests. Respond in a timely fashion to delay notices, time extension requests, and submitted change orders and/or additional service requests. Engage others as required to understand the change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.
• Develop and maintain project-specific cost reporting logs that may include tracking contractor changes, design change requests, exposures, etc.
• Monitor and analyze contractor and subconsultant-provided cost logs.
• Work with the Project Director, establish and maintain a project-specific Purchase Order Log.
• Maintain project Cash Flow projections

Requirements

• Bachelor's degree in Finance, Engineering, or Construction Management (or related field)
• 5-7 years of related experience, including supervisory/managerial experience
• Advanced experience with using Microsoft Office Suite, specifically Excel
• Comfortable working in a fast-paced, team-oriented environment
• Ability to clearly communicate, deliver presentations, simplify, explain variances and issues to a team, and propose solutions
• Strong attention to detail with strong analytical skills
• Self-starter with the ability to work independently and in a team environment
• Travel as required to meet the needs of the client/project
• High-level understanding of Design Build and CMAR agreements
• Good understanding of FF&E Procurement