Buyer - Purchasing

Job Summary

Reviews requisitions for all hospitals, clinics, academics, and research areas. Issues purchase orders for the organization and collaborates with receiving and asset management for prompt delivery. Provides requisition center training, ongoing support, and troubleshooting for the requesters. Interacts with Category Management, Value Analysis, Contracts Administration, and the Supply Chain Data team to provide savings to the organization and support the item master integrity. Investigates and resolves invoice discrepancies and vendor disputes.

Education & Experience

• Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of purchasing processes, vendor relations, or inventory management experience.
• Certifications, Licenses Or Registration Required: N/A

Responsibilities

• Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments in compliance with MS state procurement laws and UMMC policies and procedures.
• Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS State Procurement Laws.
• Verifies and documents purchase authority to satisfy audit requirements on all purchase orders.
• Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Lawson requisition center.
• Collaborates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution.
• Interfaces with information systems to troubleshoot and resolve system and software problems.
• Collaborates with Category Management and requesting departments to provide savings to the organization and improve process flows.
• Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Lawson item master.
• Submits P1s through MS department of finance for sole source approvals and trade-in approvals.
• Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions.
• Maintains competency to effectively utilize core information systems, such as Workday ERP system; Electronic Data Interchange partner; GPO contracts web platforms; ECRI institute; Openmarkets; MAGIC; and med/surg, clinical lab, research, and non-acute care distributors' web platforms; MS excel, and other related applications required to perform buyer job duties.
• Maintains records and files.

Physical And Environmental Demands

• Frequent exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold.
• Occasional handling or working with potentially dangerous equipment.
• Constant exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations.
• Occasional travelling to offsite locations.
• Occasional activities subject to significant volume changes of a seasonal/clinical nature.
• Occasional work produced subject to precise measures of quantity and quality.
• Constant bending.
• Occasional lifting and carrying up to 50 pounds.
• Occasional climbing.
• Constant crouching/stooping.
• Occasional kneeling.
• Occasional pushing/pulling.
• Constant reaching.
• Occasional sitting.
• Frequent standing.
• Frequent twisting.
• Constant walking.