Buyer & Planner

Necessary Qualifications

• Strong working knowledge of ERP/MRP and Microsoft Suite, Excel, and Outlook.
• Previous experience in ERP/MRP process improvements.
• Ability to multi-task, work both as a team and independently, prioritize responsibilities, and cope well with ambiguity.
• Strong working knowledge of materials management theories, processes, and practices.
• Continuous education in this field is a plus.
• Well organized and keen attention to detail.

Essential Duties

• Negotiate terms and conditions with suppliers, including price, delivery schedules, payment terms, and other contractual terms to ensure favorable agreements for the organization.
• Conduct research to identify potential suppliers, assess market trends, and stay informed about industry developments.
• Generate and manage purchase orders, specifying the details of the products or services being purchased, delivery schedules, and other relevant information.
• Build and maintain positive relationships with suppliers.
• Communicate regularly to ensure smooth transactions and address any issues that may arise.
• Analyze costs associated with the procurement process, seeking opportunities for cost reduction without compromising quality or service.
• Collaborate with other departments to ensure that the procurement process aligns with the overall supply chain strategy and organizational goals.
• Assess and manage risks related to the supply chain, including potential disruptions, supplier financial stability, and geopolitical factors that may impact the procurement process.
• Work with suppliers to establish and maintain quality standards.
• Monitor and evaluate supplier performance to ensure compliance with quality requirements.
• Develop and manage contracts with suppliers, outlining the terms and conditions of the relationship, including delivery schedules, payment terms, and performance expectations.
• Ensure that all procurement activities comply with relevant laws, regulations, and organizational policies.
• Collaborate with budgeting teams to ensure that procurement activities align with the organization's financial constraints and objectives.
• Work with other departments to forecast demand for goods and services, ensuring that the procurement process meets the organization's needs.
• Maintain accurate and organized records of procurement activities, including contracts, purchase orders, and communication with suppliers.
• Identify opportunities for process improvement within the procurement function and contribute to the development of best practices.
• Explore and promote supplier diversity initiatives, fostering relationships with suppliers from various backgrounds.
• Collaborate with internal stakeholders, including production, logistics, and finance teams, to ensure a cohesive and efficient procurement process.
• Stay updated on emerging technologies in procurement, such as e-procurement tools and automation, to enhance efficiency and effectiveness.
• Develop contingency plans for potential disruptions in the supply chain and take proactive measures to address crises or unforeseen challenges.