Buyer II - Procurement

About the role

Buyer II performs intermediate-level purchasing responsibilities, managing end-to-end procurement for routine and mid-complexity goods and services. This role involves vendor communication, PO management, compliance checks, and customer support while ensuring accurate and timely processing in accordance with institutional and state procurement standards.

Responsibilities

• Review and process customer requisitions for routine purchase requirements, ensuring compliance with procurement policies and procedures.
• Issue and dispatch accurate and timely purchase orders to vendors through the purchasing system.
• Handle purchase order revisions, including updates to quantity, pricing, or delivery terms.
• Maintain accurate procurement records and update purchase order statuses in the procurement system.
• Coordinate approval routing for requisitions and purchase orders requiring additional stakeholder involvement.
• Prepare and process purchase orders using approved templates and ensure all necessary documentation is included.
• Actively engage in purchasing activities that support Historically Underutilized Businesses (HUBs).
• Ensure compliance with all applicable UTMB, State of Texas, and Federal procurement rules and regulations.
• Monitor vendor and customer performance for adherence to purchasing policies, providing feedback or escalation as needed.
• Develop strong working relationships with internal customers to proactively identify and support their procurement needs.
• Communicate clearly with internal and external stakeholders regarding order fulfillment status, policies, and responsibilities.
• Ensure that procurement documents are properly organized, filed, and archived in accordance with policy.
• Work closely with departments to troubleshoot and resolve order issues; provide consultation on preventive practices.
• Maintain and report purchasing service area metrics and outcomes.
• Serve as a key liaison among the institution, departments, and vendors on purchase order-related matters.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Requirements

• Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field.
• Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.

Qualifications

• Experience in procurement, finance, or administrative support (preferred).

Skills

• Working knowledge of procurement systems (e.g., Oracle, PeopleSoft) and electronic purchasing workflows.
• Ability to manage multiple orders and tasks efficiently, prioritize workload, and meet deadlines consistently.
• Clear verbal and written communication to collaborate with vendors, internal stakeholders, and team members, ensuring mutual understanding and timely resolution of issues.
• Knowledge of procurement compliance requirements and documentation best practices.
• Basic accounting and data analysis skills.
• Strong written and verbal communication skills; ability to plan and participate in meetings.
• Attention to detail with strong problem-solving and resolution skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook), with the ability to work with databases and spreadsheets.

Benefits and Work Schedule

The salary range is commensurate with experience. The work schedule is partial remote, onsite a minimum of two days a week, Monday through Friday, 8 am to 5 pm, and as needed on occasion.