Buyer I

Job Description

The Buyer I is an entry-level procurement role responsible for supporting purchasing activities, maintaining supplier relationships, and ensuring timely delivery of materials and services. This position works closely with production, inventory control, and suppliers to support daily operational needs while learning core procurement processes.

Key Responsibilities

• Create and process purchase orders (POs) for materials, components, and services.
• Follow up with suppliers on order confirmations, delivery dates, and shipment status.
• Ensure timely delivery to support production schedules and customer demand.
• Communicate with suppliers to resolve routine issues such as delays, price discrepancies, or documentation needs.
• Maintain accurate supplier contact and performance information.
• Aid in obtaining quotes for new materials or services.
• Review invoices for accuracy and work with accounting to resolve discrepancies.
• Support cost-saving initiatives by comparing supplier quotes and pricing options.
• Maintain updated pricing in the ERP/MRP system.
• Monitor inventory levels to prevent stockouts and support replenishment planning.
• Coordinate with warehouse and production teams regarding incoming materials.
• Help track backorders and communicate material status to internal teams.
• Maintain accurate purchasing data in the ERP/MRP system.
• Prepare reports on open POs, delivery performance, and material status as requested.
• Aid in supplier documentation such as certificates, compliance forms, and onboarding.
• Follow company purchasing policies, approval workflows, and documentation requirements.
• Support audit requests and maintain organized purchasing records.
• Participate in process-improvement activities to streamline procurement tasks.

Qualifications

• Education & Experience: Associate or bachelor’s degree in Supply Chain, Business, or related field (or equivalent experience).
• Experience: 0–2 years of purchasing or supply chain experience (internships or co-ops welcome).
• Skills & Competencies: Strong communication and customer-service mindset; basic understanding of supply chain or procurement processes; proficiency with Microsoft Excel and ERP/MRP system (QAD, SAP, Oracle, NetSuite, Epicor, etc. is a plus); detail-oriented with strong organizational and follow-up skills; ability to manage multiple tasks in a fast-paced environment.