Buyer

FLSA Non-Exempt position, eligible for overtime. In addition to base salary, this position includes $4,000 UUP annual location pay, paid biweekly. This is a full-time, temporary appointment.

Qualifications

• Bachelor’s degree (foreign equivalent or higher) and two (2) years of full-time procurement experience.
• In lieu of a Bachelor’s degree, an Associate’s degree and four (4) years of directly related full-time experience may be considered.
• Strong computer skills including experience with Microsoft Word (create and edit documents) and Microsoft Excel (add, manipulate, sort, and filter data).

Preferred Qualifications

• Bachelor’s degree (foreign equivalent or higher) in Business, Supply Chain Management, or a similar field.
• Certified Purchasing or Supply Chain Management credentials.
• Experience working in a New York State government purchasing department for Higher Education, non-profit, or other local government agency.
• Experience with eProcurement systems such as Jaggaer (WolfMart), Ariba, Coupa, or other applicable procure-to-pay systems.

Responsibilities

• Support the purchasing needs of Stony Brook University researchers, faculty, and support staff.
• Communicate and negotiate with suppliers and internal stakeholders; demonstrate excellent writing, reading, and verbal communication skills.
• Handle multiple tasks simultaneously while maintaining schedule requirements; exhibit strong organizational and detail-oriented skills.
• Solve problems efficiently and provide superior customer service to satisfy end-users’ needs in a timely manner.
• Comply with all Federal, State, Research Foundation (RF), SUNY, and Stony Brook standards, policies, and regulations.

Duties

• Commodity Purchasing: Negotiate, execute, and administer routine and complex commodity purchases using Invitation for Bids (IFBs) and Request for Proposals (RFPs) when necessary. Leverage NYS OGS contracts and perform related procurement functions, including evaluation and selection of suppliers.
• Relationship Building: Build strong relationships with the campus community and other functional groups to translate their needs into clear product specifications or detailed scopes of work for competitive bidding. Source potential suppliers to obtain competitive quotations that comply with required specifications.
• Contract Negotiation & Execution: Negotiate and complete the contract execution process using SBU/SUNY standard templates and procedures. Plan and conduct negotiations to achieve pricing objectives for purchasing commodities. Document compliance with policy and procedure.
• Purchase Order Coordination: Coordinate and communicate with campus departments to facilitate the efficient and timely processing of purchase orders and blanket purchase orders. Monitor and follow up as needed. Work closely with other Procurement staff (Accounts Payable, Systems & Operations, and Central Receiving).
• MWBE/SVDOB Utilization: Increase utilization of NYS certified Minority and Woman-owned, Veteran-owned, and Small Businesses in accordance with SUNY goals. Increase outreach and build relationships with the Long Island business community.
• Documents & Reports Management: Maintain detailed procurement records, track expiring procurements to anticipate end-user needs. Create reports and maintain records updated on SBU’s WolfMart Contracts+ module.
• Order Expedition & Return: Expedite purchase orders when necessary, resolve issues (e.g., back orders, damaged goods), and arrange returns as needed.
• SUNY Fiscal Year-End Procedures: Work with team members on expediting orders, encumbering/disencumbering funds as needed for SUNY fiscal year-end procedures.
• Equipment Purchase Assistance: Assist the Assistant Director of Strategic Sourcing (Campus & Research Operations or IT Category) with new equipment purchases for major projects.
• Additional Duties & Responsibilities: Perform other duties or projects as assigned, appropriate to rank and departmental mission.

Pay

$60,000 - $69,000